Job Information
Ponca City Public Schools Payroll Specialist in Ponca City, Oklahoma
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PONCA CITY PUBLIC SCHOOLS\ Job Description
Payroll Specialist Intern\ Date: July 1, 2016\ Reports to: Executive Director of Human Resources/TLE\ Supervises: N/A
\ Qualifications: High School Diploma or Equivalent\ (2) Years Payroll Experience Minimum\ Requires District Provided Bonding
\ Job Goal: Provides an accurate and systematic payroll service, with limited\ supervision.
\ Employment Terms: 12 Month Contract\ 7:30 A.M. 4:30 P.M., exclusive of a lunch
\ FLSA Classification: Exempt
\ Evaluation: Annually by Executive Director of Human Resources/TLE
\ Physical Demands: This is an overview intended for compliance with the ADA it is not\ an exhaustive list of the duties to be performed. Reasonable\ accommodations may be made to enable individuals to perform the\ essential functions of a specific position.
\ Regular Requirements: Sit for extended periods; twist at the neck and\ trunk; bend and reach at, below and above shoulder level, repetitive\ use of fingers and hands to grasp and/or operate equipment;\ lift/move up to 15 pounds
\ Occasional Requirements: Ability to administer CPR\ Walk, reach with hands and arms overhead, above shoulder and\ horizontally; lift/move up to 25 pounds
\ Visual Requirements: Close, color, peripheral, depth perception,\ ability to adjust focus
\ Hearing/Speaking Requirements: Adequate to exchange information
\ Essential Duties and Responsibilities:\ 1. Processes payroll data for all school district employees and maintains accurate,\ up-to-date files of all payroll information.\ 2. Codes all employee salary information (OCAS Coding).\ 3. Calculates all salaries and prepares salary sheet for Personnel Department.\ 4. Inputs all time sheets, adjustments, and docks and prepares, verifies, and distributes\ direct deposits.\ 5. Balances payroll and withholding accounts.\ 6. Prepares required governmental reports; IRS 941s,W-2s, OTC, OESC, etc.\ 7. Distributes payroll deductions in compliance with local, state and federal statutes.\ 8. Works with representatives of government, employee unions and retirement agencies\ to provide information (including DOL, OEA, and OTRS).\ 9. Oversees all aspects of the time clocks for district, including docks and comp time.\ Ponca City Public Schools Job Description\ Special Services Secretary\ Page 2 of 2\ 10. Processes final salary affidavits.\ 11. To ensure continuity of services, remote work may be necessary in the event of a\ health crisis or disruptive situation that requires the closing of school and/or office\ buildings. An employees eligibility for remote work will be determined by the\ superintendent of schools. Expectations and guidelines for remote work will be\ distributed by the employees supervisor, based on his/her role and responsibilities.\ 12. Performs all other tasks as supervisor may assign.