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Specialist 1, Administrative

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Specialist 1, Administrative

Salary

See Position Description

Location

Pittsburgh, PA

Job Type

CS Non-Competitive, Full Time

Job Number

24-CG3B-01

Department

Human Resources & Civil Service

Opening Date

04/26/2024

Closing Date

5/19/2024 4:00 PM Eastern

FLSA

Non-Exempt

Bargaining Unit

01

• Description

• Benefits

• Questions

POSITION SUMMARY

Provides confidential administrative and project support to The Pittsburgh Partnership. The Pittsburgh Partnership provides employment and training services designed to help City of Pittsburgh residents become attached or reattached to the labor force.

Department : Human Resources and Civil Service, Pittsburgh Partnership Division

Position Type : Announcement

Salary : $42,871 per year.

Union : Non-Union.

Civil Service Classification : Non-Competitive

REQUIREMENTS

General Application Requirements:

You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

• Applicants must submit a complete application including education, work experience, a resume (if applicable) and completed supplemental questions.

• Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.

• Click here (https://arcg.is/vD5Hn) to view a map of City of Pittsburgh neighborhoods.

• Applicants must comply with the City of Pittsburgh's COVID-19 vaccine mandate.

NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes but is not limited to criminal background, driver's license and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration for employment based on the results of their background investigation (as it relates to the job for which the applicant is being considered).

NOTE: Candidates being considered for employment will be required to submit official transcripts to verify of their post-secondary education (college/university, trade school, etc.) prior to being hired by the City of Pittsburgh. Transcripts must be submitted at the time of any/each job interview you have with the City of Pittsburgh.

Qualifying Requirements:

Your City of Pittsburgh application will be reviewed, and your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will be sent an eligibility letter regarding your eligible/ineligible status.

WORK EXPERIENCE: The application must clearly show two (2) years of full-time experience in a clerical/administrative field. The required work experience must include typing and use of Microsoft Word and Excel (additionally, experience in Microsoft Access and PowerPoint is preferred). (Less than full-time experience will be calculated on a pro-rated basis.)

EDUCATION/TRAINING: The application must clearly show a High School Diploma or GED equivalency.

EQUIVALENCY: Education/training may be substituted for work experience on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above). The Total Qualifying Requirement is two (2) years. (See NOTE under the General Application Requirements Section above regarding the verification of education/training).

CIVIL SERVICE EXAMINATIONS

If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.

• Written: None required for this position.

• Performance: None required for this position.

• Medical: None required for this position.

POSITION DUTIES

• Collects material and prepares and assembles it for reports, correspondence, etc.

• Drafts, prepares and maintains confidential information including pending lawsuits, disciplinary actions, grievances, bargaining strategies and proposals, departmental plans and preparations, etc.

• Establishes and maintains files and assists in development of forms and procedures for office.

• Screens visitors and calls.

• Schedules appointments and makes arrangements for meetings and travel.

• Handles mail and messages by receiving, sending, sorting, distributing, etc.

• Composes routine to complex letters and memoranda for superior's signature.

• Operates office machines (e.g., PC, computer terminal and peripheral equipment, typewriter, copier, calculator, adding machine, call director, etc.).

• Keeps records accurate by organizing, maintaining, posting, logging, etc.

• Types letters, reports, lists, etc.

• Proofreads, copies, and verifies documents, invoices, etc.

• Orders office supplies.

• Performs data entry, retrieval and other processes.

• May take and transcribe dictation for letters, memos, reports, testimony at hearings and meetings, etc.

• Performs activities and functions of related personnel and other related tasks and duties as assigned or required.

  Click here (http://www.governmentjobs.com/careers/pittsburgh/classspecs) to view the full job description including knowledge, skills, and abilities and working conditions for this position. Locate and click on the position title to view the complete job description.

Full-time City employees receive a comprehensive benefit package including:

• Health, Dental and Vision Benefits

• Pension

• Voluntary Deferred Compensation Plan

• Tuition Reimbursement

• Paid Holidays

• Paid Vacation

• Personal Days

  (Benefits may be modified based on collective bargaining unit terms.)

  01

  Do you possess a high school diploma or GED (equivalency)?

• Yes

• No

  02

  Do you possess two (2) years of full-time experience in a clerical/administrative field?

• Yes

• No

  03

  Please describe your experience.

  04

  Does your experience include typing skills with MS Word and MS Excel experience?

• Yes

• No

  05

  The City of Pittsburgh welcomes all applicants, including those who would need to relocate to satisfy the Residency Requirement prior to starting this position. Please elaborate on your plans to relocate to Pittsburgh if you do not already live within the City of Pittsburgh municipality. If you already reside within the City of Pittsburgh, please write N/A.

  06

  Did you remember to attach your complete resume with this application? If you did not, your application may be disqualified.

• Yes

• No

  07

  Due to the City of Pittsburgh's COVID-19 vaccine mandate, the City of Pittsburgh requires all employees to be vaccinated against COVID-19. Do you agree to provide proof of vaccination if you are selected to fill this position?

• Yes

• No

  Required Question

Agency

City of Pittsburgh

Address

414 Grant Street Room 431 Pittsburgh, Pennsylvania, 15219

Phone

412-255-2710

Website

http://www.pghjobs.net

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