Experience Inc. Jobs

Job Information

Carnegie Museums of Pittsburgh Financial Manager - Ref#1041 in PITTSBURGH, Pennsylvania

Carnegie Museum of Natural History, one of the four Carnegie Museums of Pittsburgh, is among the top natural history museums in the country. It maintains, preserves, and interprets an extraordinary collection of artifacts, objects, and scientific specimens used to broaden understanding of evolution, conservation, and biodiversity. Carnegie Museum of Natural History generates new scientific knowledge, advances science literacy, and inspires visitors of all ages to become passionate about science, nature, and world cultures. Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.

The Financial Manager works in the Finance department in one of the nation's leading research and natural history museums, with significant collections, exhibitions, and public programs.  Evaluates, interprets, and implements complex financial and accounting concepts or techniques for financial budgeting, planning and control.  Responsible for the monthly financial analysis and evaluation of internal cost centers and variance analysis.  In conjunction with the Financial Director, develops and maintains annual budgets.  Monitors and maintains restricted funding and grants.\ \ This Full-Time position is eligible for many of the Carnegie Museums of Pittsburgh\'s many benefits. 


  • A bachelor's degree with emphasis on business management, finance, and accounting, and minimum of 5 years of related work experience is required, preferably in a nonprofit and/or academic setting.
  • Experience/demonstrated interest in arts, and non-profit accounting are preferred. 
  • Must have familiarity with Microsoft Office software, including advanced knowledge of database and spreadsheet applications.
  • Will be expected to gain proficiency in computerized accounting software: Blackbaud Financial Edge (FE). Prior experience with FE and fund accounting is desirable.


  • Strong organizational and communications skills, analytical problem solving, and ability to gather, analyze and communicate financial data and concepts.
  • Experience with non-profit accounting, general ledger maintenance and analytics, and grant reporting are preferred. 
  • Confidentiality and attention to detail are imperative, along with the ability to initiate and complete projects accurately, on time, and under pressure.
  • The successful candidate will be able to thrive in a busy, multi-tasking environment with limited direct supervision.


  • Work is primarily sedentary in nature, no special demands are required.


  • Work with Director of Finance to ensure timely and accurate review of proposals including budgets and budget justifications. 
  • Manage the grant fund processing and account creation for all awarded grants and sub awards. 
  • Track and monitor grant budget detail and perform monthly reporting and reconciliations. 
  • Oversee quarterly grant billing and effort reporting for salary transfers, and update the PI's on the status of their budgets.
  • Manage and monitor the Museum general ledger accounts including the coordination and preparation of monthly, quarterly and annual journal entries and the reconciliation of all accounts. 
  • Review daily admission revenue reports and weekly attendance reports. 
  • Review and approve financial paperwork such as journal entries, deposits, check requests, invoices, cash advances and expense reports. 
  • Work with and delegate to staff to facilitate the processing of the above. 
  • Work in conjunction with Financial Director to manage and interpret the accurate and timely development and preparation of monthly financial statements, payroll reporting, statistical reporting, foundation reporting, monthly variance analysis and other ad hoc repor ing for section/department heads. 
  • Create written analytical review reports of monthly financial statements to ensure adherence to annual and year to date budgets.
  • Work with Director of Finance to manage and maintain all operating, restricted, and designated fund financial information.   
  • Periodically review and analyze fund data to meet management's expectations regarding internal fund financial controls and 501(c)3 federal reporting requirements. 
  • Oversee preparation of journal entries related to these funds on a monthly basis.
  • Assist Director of Finance with the periodic analyses to evaluate the efficiency and effectiveness of finance-related procedures.
  • Maintain and distribute petty cash and paper checks, and count cash donations.
  • Other duties as assigned. 

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment: Pennsylvania Child Abuse History Clearance Pennsylvania State Police Criminal Record Check FBI Fingerprint Criminal Background Check Obtaining the required clearances is completed as part of the new hire process.\ \ Carnegie Museums is an Equal Opportunity-Affirmative Action Employer -- Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity\ \ The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.