Job Information
University of Pittsburgh Executive Administrative Project Manager in Pittsburgh, Pennsylvania
Executive Administrative Project Manager
An Executive Administrative Project Manager is needed for the Department of Medicine. Incumbent will coordinate high-level meetings/appointments and facilitate activities and special project for the Executive Vice Chair of Clinical Affairs, Senior Director and Assistant Administrator as well as provide back up support for the Chair and Executive Administrator. This position requires the ability to recognize priorities and exercise independent judgement.
Candidate will provide team-based, seamless contributions to all administrative aspects of the Department. Incumbent must be proactive and independent in identifying issues in advance and working on solutions. Incumbent must be professional and complete work accurately and on time. Excellent customer service skills, in person, through email, and on the phone are of the utmost importance. Excellent written and verbal communication skills are required as well as a keen attention to detail.
Proficiency in Microsoft Outlook, Word, Excel, and Adobe PDF is required. Strong project management skills required.
Job Summary
Oversees all aspects of planning, design, and execution of assigned small, routine projects and coordinates with project stakeholders to define project scope, goals, and deliverables. Assists in timeline development, ensures adherence to timeframes, and adjusts project deliverables to avoid issues. Performs budgetary functions and administrative tasks. Assists with external consultant and vendor selection, negotiation, and management.
Essential Functions
Oversees all aspects of planning, design, and execution of assigned small, routine projects and coordinates with project stakeholders to define project scope, goals, and deliverables. Assists in timeline development, ensures adherence to timeframes, and adjusts project deliverables to avoid issues. Performs budgetary functions and administrative tasks. Assists with external consultant and vendor selection, negotiation, and management.
Physical Effort
Mostly sedentary; may require lifting up to 20 pounds.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category: Full-time regular Job Classification: Staff.Project Manager I Job Family: Administrative Support Job Sub Family: Program & Project Management Campus: Pittsburgh Minimum Education Level Required: Bachelor's Degree Minimum Years of Experience Required: No experience required Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday-Friday, 8:30am - 5:00pm Work Arrangement: Monday-Friday, 8:30am - 5:00pm Hiring Range: TBD Based Upon Qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume, Cover Letter Optional Documents: Not Applicable PI237661870