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Kelly Strayhorn Theater Deputy Director in Pittsburgh, Pennsylvania

Are you our next deputy director?

We’re looking for a changemaker. A force of office culture. A human who eats data for breakfast. A master of systems management. We need someone who can unify our hardworking nose-to-the-ground team to meet deadlines. Someone who can help us all better communicate. Someone who reminds us to come up for air. In a world where we can cut through office culture lexicon and call things what they are, we’re pretty sure this person is our Director of Care. If this sounds like you, this hiring notice is calling your name. And by the way: Kelly Strayhorn Theater's work centers BIPOC, women, and LGBTQIA people. So, if you’re a member of these or of other historically marginalized communities, we strongly encourage you to apply.


This is a full-time salaried position and pays $60,000 a year. You’ll get health benefits, vacation time, a team who knows how to respect a flex schedule, and a career immersed in arts and culture in one of the most storied neighborhoods in Pittsburgh. You’ll also get the chance to deeply affect culture and drive performance at one of the most innovative arts nonprofits in the city (more on that below).


Our typical office hours are 10am-6pm on weekdays. During heavy programming periods and times when you need to be present at events in the evening, you can flex your schedule to help you maintain work-life balance. And because the world has changed in the past year, we should note that this is an in-person, non-remote position, and all Kelly Strayhorn team members are vaccinated against COVID-19.


Cover letter and resume due by 6/15/21. The first day on the job is 7/15/21


Named after 20th-century entertainment legends and Pittsburgh natives Gene Kelly and Billy Strayhorn, Kelly Strayhorn Theater (KST) serves as a catalyst for creative expression that brings diverse communities together. Focusing on the performing and media arts of our time, KST takes a multidisciplinary approach to presenting contemporary performing arts while examining the questions that define and inspire us as individuals and communities. KST’s mission is realized by being one of the nation’s leading presenters of innovative works in dance, theater, music and live art; a resource for education, emerging artist support, and community partnership; a neighborhood destination for culture.


Our team at KST has weathered several changes in staffing and culture over the last two years, most notably the planned succession of our former Executive Director and the transition to a remote work environment during COVID-19. Team communication, work culture, and role expectations have been in flux, making it a challenge to establish norms together under new executive leadership. As we return to a fully staffed team and in-person work environment this summer, we are looking for a Deputy Director who can get in on the ground floor of our re-organized team and make real and lasting change. Someone who can expertly guide day-to-day operations, create and build upon workplace culture, and help each individual team member be happy and effective in their role. Put simply: we’re looking for someone who can amp up our overall effectiveness and joy.

Lead Day-to-Day Operations and Organizational Effectiveness

  • As a member of key management staff, work closely with the Executive Director to organize everyone around our projects, programs, and organization-wide goals.

  • Make effective systems that streamline our workflows, improve our experiences of working together, and capture meaningful data so that we can report on our impact.

  • Oversee the contracting process and manage our relationships with vendors, ensuring companies owned by minorities and women are included. Prepare and negotiate contracts in support of our operations and strategic goals. Review contracts and related documentation for accuracy and completeness.

  • Support the Production Manager with aspects of facilities management for our two locations (our historic 350-seat multiple-use performance venue and our modern studio space just up the street, both of which house office space) including upkeep and maintenance.

  • Review all operational invoices and ensure they are submitted for payment

  • Ensure that we are in compliance in legally regulated areas like insurance, human resources, and taxes.

    Support Employees and Spearhead a Culture of Care at KST

  • As the HR Representative for KST, design and manage all our human resource functions, including recruiting, hiring, onboarding, performance management, professional development, and employee engagement.

  • Help KST be a workplace that continues to attract top talent. Build compelling compensation and benefits packages that ensure a thriving staff. Reduce staff turnover and ensure that we’re learning from our combined experiences.

  • Look ahead to both short and long-term goals and ensure we have adequate staff capacity to meet them.

  • Champion and steward a positive work culture at KST, helping the team get the tools and support they need to be as effective and happy as possible in their roles.

  • Lead a culture of care and anti-oppression; provide inspiration and motivation to staff through positive encouragement and ongoing coaching.

  • Lead internal review of existing policies and procedures with a lens for Diversity, Equity, Inclusion, and Access. Ensure processes are thoughtful and forward-thinking.

    Donor Stewardship

  • Help meet annual fundraising goals with ongoing strategies for cultivation, stewardship, and solicitation of corporate and individual donors.

  • Grow KST’s individual giving base, and work with Executive Director to develop and implement a program to identify, engage, and secure support from individual donors.

  • Work with development staff to ensure we meet grant-related deadlines.

  • Work alongside Executive Director to align KST’s strategic plan, program plans, and staff capacity with fundraising opportunities and goals.

  • Work with Executive Director to deepen engagement from the Board of Directors and its committees. Monitor board goals and track progress. Prepare necessary documents for Board and Committee meetings and assist with board-related reporting.

    Requirements (please don’t apply if you don’t have the following):

  • Commitment to diversity, equity, inclusion, accessibility, and belonging and the willingness to prioritize and foster a commitment to valuing differences of race, ethnicity, age, sex, gender identity, sexual orientation, religion, ability, and socio-economic circumstances.

  • Five or more years of demonstrated leadership and management experience.

  • The ability to coach a variety of individuals with care.

  • Exceptional organization skills with the ability to multitask, prioritize, and work in a fast-paced environment.

  • The ability to create and implement systems and processes.

  • The ability to use or to learn the following software and systems: Google Workspace, Microsoft Office Suite, Patron Manager, HelloSign, and ShareFile.

  • Preferences (you should still apply even if you don’t have all of these traits):

  • Arts management experience and knowledge of theatrical procedures and practices

  • Individual, corporate, and/or grant-related fundraising experience

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