Job Information
City of Pittsburgh Assistant I and II, Administrative, and Specialist, Administrative in Pittsburgh, Pennsylvania
Assistant I and II, Administrative, and Specialist, Administrative
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Assistant I and II, Administrative, and Specialist, Administrative
Salary
See Position Description
Location
Pittsburgh, PA
Job Type
CS Non-Competitive, Full Time
Job Number
24-CS12-02
Department
Any
Opening Date
09/09/2024
Closing Date
10/18/2024 4:00 PM Eastern
FLSA
Non-Exempt
Bargaining Unit
09
Description
Benefits
Questions
POSITION SUMMARY
Performs moderately responsible to senior level clerical functions requiring independent judgment, specialized knowledge, and analytical skills relating to the interpretation of City policies and procedures. May serve as secretary to an assistant director, deputy director or project manager.
Department : Any
Posting Type : Announcement
Salary : Dependent upon position. 2024 rates outlined below.
$38,542 per year (Assistant I, Administrative)
$39,271 per year (Assistant II, Administrative)
$39,434 per year (Specialist, Administrative)
Union : This position is included in the American Federation of State, County, and Municipal Employees, Local 2719 bargaining unit and will be filled in accordance with the provisions of the Collective Bargaining Agreement.
Union Bid Form : City employees whose names appears on the Eligibility List for this position, and who are in the union noted above, must file a Bid Form when the official Notice of Bid is posted.
Civil Service Classification : Non-Competitive
REQUIREMENTS
GENERAL APPLICATION REQUIREMENTS:
You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.
Applicants must submit a complete application including education, work experience, a resume (if applicable) and completed supplemental questions.
Applicants must be or become City of Pittsburgh residents prior to employment and must remain a resident throughout their employment.
Click here (https://arcg.is/vD5Hn) to view a map of City of Pittsburgh neighborhoods.
NOTE: If your name appears on the current eligibility list for the position of Assistant I and II, Administrative AND Specialist, Administrative you do NOT need to re-apply. If you re-apply your application will be disqualified. Please check the Assistant I and II, Administrative, AND Specialist, Administrative by clicking here (https://cityofpittsburgh-my.sharepoint.com/:b:/g/personal/asha_dasari_pittsburghpa_gov/EW-sbTLb9j5Ht4TEZ028aRgBGbIH2Aq2S_aUBuBj6w7-_Q?e=EYN3NA) before you submit your application. If your name expires within the next ninety (90) days you may reapply at this time.
NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes but is not limited to criminal background, driver's license and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration for employment based on the results of their background investigation (as it relates to the job for which the applicant is being considered).
QUALIFYING REQUIREMENTS :
Your City of Pittsburgh application will be reviewed, and your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will be sent an eligibility letter regarding your eligible/ineligible status.
WORK EXPERIENCE: The application must clearly show one (1) year of full-time general clerical experience, including typing correspondence, letters, memos, etc. using Microsoft Word. (Less than full-time experience will be calculated on a pro-rated basis.)
EDUCATION/TRAINING : The application must clearly show a high school diploma or a GED Equivalency.
EQUIVALENCY : Education/training may be substituted on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above) . Proof of degree/education must be presented, or your application will be disqualified (see bulleted item under the General Application Requirements Section above). The Total Qualifying Requirement is one (1) year.
CIVIL SERVICE EXAMINATIONS
If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for these positions.
Performance: None required for this position.
Written: None required for this position.
Medical: None required for this position.
POSITION DUTIES
Processes and analyzes information, documents, figures, and materials of considerable complexity related to the administration of the clerical, record keeping, and reporting functions.
Analyzes information, applications, documents, and/or situations pertaining to administrative operations (e.g., payroll/personnel records, subpoenas, tax information, etc).
Schedules appointments and makes arrangements for meetings and travel.
Responds to inquiries and resolves issues.
Collects material, assembles and prepares it for reports, correspondence, briefs, etc.
Drafts, prepares and maintains confidential information.
Establishes and maintains files and assists in development of forms and procedures for office.
Screens visitors and calls.
Types letters, reports, lists, summons, affidavits, briefs, pleadings, etc.
Operates office machines (e.g., computer terminals, PC and peripheral equipment, calculator, typewriter, microfilm equipment, adding machine, copier, facsimile, etc).
Maintains accuracy of records by organizing, maintaining, posting, logging, etc.
Prepares accurate reports.
Attends staff meetings and approved training programs.
Proofreads copies and verifies documents, invoices, etc.
Orders office supplies and materials.
Performs data entry, retrieval and other processes.
Takes notes and transcribes for letters, memos, reports, testimony at hearings and meetings, etc.
Provides technical assistance to departmental staff in matters related to the retrieval and storage of computerized information.
Researches newspapers, magazines, etc.
Provides customer service in person, by telephone or electronically.
Coordinates various special programs (e.g., Scouting for Food, Blood Drive, Daffodil Days, etc).
Performs activities and functions of related lower-level and such other related tasks and duties as assigned or required.
Click here (https://www.governmentjobs.com/careers/pittsburgh/classspecs) to view the full job description including knowledge, skills, and abilities and working conditions for this position. Locate and click on the position title to view the complete job description .
Full-time City employees receive a comprehensive benefit package including:
Health, Dental and Vision Benefits
Pension
Voluntary Deferred Compensation Plan
Tuition Reimbursement
Paid Holidays
Paid Vacation
Personal Days
(Benefits may be modified based on collective bargaining unit terms.)
01
The City of Pittsburgh welcomes all applicants, including those who would need to relocate to satisfy the Residency Requirement prior to starting this position. Please elaborate on your plans to relocate to Pittsburgh if you do not already live within the City of Pittsburgh municipality. If you already reside within the City of Pittsburgh, please write N/A.
02
Please select the one answer most closely describing your minimum professional work experience/education:
I possess a high school diploma or equivalent and one (1) year of general clerical experience, including typing correspondence, letters, memos which also includes experience using Microsoft Word.
I possess an associate degree.
I possess a bachelor's degree.
I do not possess any of the minimum amounts of education/and or work experience listed above.
03
Did you remember to attach your complete resume with this application? If you did not, your application may be disqualified.
Yes
No
04
Do you have experience using Microsoft Word?
Yes
No
Required Question
Agency
City of Pittsburgh
Address
414 Grant Street Room 431 Pittsburgh, Pennsylvania, 15219
Phone
412-255-2710
Website
http://www.pghjobs.net
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