Job Information
University of Pittsburgh Administrative Assistant in Pittsburgh, Pennsylvania
Administrative Assistant
Provides administrative assistance for the personnel of Facilities Management Operations and Maintenance. Typing, editing, and proofreading correspondence, memorandums, meeting minutes and reports. Schedules meetings, vehicles reservations, and sets up interviews. Responsible for reimbursing staff. Serves as Facilities Management customer service representative and assists in front desk coverage as well as taking calls through the dispatch line. Receives, acknowledges, reviews and processes emergency, maintenance and departmental requests. Grants access to facilities buildings for facilities staff, vendors and/ or contractors. Oversees the day-to-day operations for 2-way radio system. Updates and creates spreadsheets and other applicable departmental documentation.
Job Summary
Performs administrative and general office support work.
Essential Functions
Must have prior computer data entry experience and proficient in Microsoft Excel and Word. This position requires a high level organization and the ability to coordinate tasks and records. Minimum 3 years customer service experience, knowledge of how to operate a multiline telephone, and operate 2-way radios.
Physical Effort
Lift push or pull ten pounds or more. This is a sedentary position.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant I Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: High School Diploma/GED Minimum Years of Experience Required: 1 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday, 8:00 a.m. -- 4:30 p.m. Work Arrangement: Monday - Friday, 8:00 a.m. -- 4:30 p.m. Hiring Range: $16.50 to $17.00 per hour Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume, Cover Letter Optional Documents: Not Applicable PI248440905