Job Information
City of Pittsburg Administrative Assistant I Police Administration in Pittsburg, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13158009
POSITION SUMMARY
Provide high level clerical and administrative assistance for various divisions within the department; working closely with command staff to provide superior staff support.
DUTIES AND RESPONSIBILITIES
- Answer telephone calls and take messages for administrative staff
- Provide support in drafting correspondence, mailing / sending correspondence, coordination and scheduling of meetings, and management of the police department meeting calendar
- Draft / create forms to be utilized by divisions within the police department
- Create, maintain, and manage various databases
- Maintain the training calendar for police department staff, assist with completion of travel requests / travel summaries, and arrange hotel and travel arrangements as needed
- Complete tasks assigned by command staff, to include; completion of CPOST paperwork for new hires / position changes, assistance with background check phone calls and template letter preparation, assistance with product research for various divisions, ordering of various office equipment or supplies as needed
- Organization of department events, awards ceremonies, Citizens Academy, to include sending invitations, ordering event supplies, making food arrangements / orders, and coordination of staff assisting with events
- Responsible for management of the police departments online policy system; making clerical changes to policies as dictated by department administrative staff or by statute, pushing out policy acknowledgements and training bulletins to department staff
- Assistance managing the police department tip line and transferring messages to the proper department; completion of tip forms as necessary for further assignment
- All other duties as assigned