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Rutgers The State University Administrative Assistant in Piscataway, New Jersey

Position Details

Position Information

Recruitment/Posting Title Administrative Assistant
Job Category URA-AFT Administrative
Department Prof Sci Masters
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Prof Sci Masters department. This position will report to the Director.Among the key duties of the position are the following:
  • Provides administrative support, ensuring operational efficiencies.
  • Assists in the application process by ensuring that required documents have been completed and accurately offered in the program's customer relations management system (CRM).
  • Communicates with prospective students on application requirements and procedures and assists in responding to calls and emails from prospective students.
  • Provides ongoing support for applicants after admittance, ensuring proper documentation and registration occurs.
  • Assists with establishing, maintaining, and updating an effective and accurate record filng and retrieval system.
  • Prepares routine and special reports as needed.
  • Prepares student enrollment memos.
  • Maintains strict confdentiality and security of student records.
  • Assists with various special events, activities, and projects.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Nonexempt
Grade 03
Position Salary
Annual Minimum Salary 050065.00
Annual Mid Range Salary 062252.00
Annual Maximum Salary 074438.00
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation ABP
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility
Qualifications

Minimum Education and Experience
  • Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Good communication skills.
  • Computer literacy.
Preferred Qualifications
  • Ability to prioritize multiple job responsibilities.
  • Strong problem-solving skills and a self-starter.
  • Ability to manage tasks and time efficiently.
  • Previous experience in higher education with a diverse student population.
  • Knowledge of CRMs such as Salesforce.
Equipment Utilized
  • Microsoft Office.
  • Salesforce CRM.
Physical Demands and Work Environment
  • Ability to lift up to 20 lbs.
Special Conditions
Posting Details

Posting Number 24ST1927
Posting Open Date 08/20/2024
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Piscataway (RBHS)
City Piscataway
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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