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ICON Strategic Solutions Sr. Contract and Budget Specialist in Phoenix, Arizona

ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations. With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life. Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

The Contract Associate will be responsible for the commercial relationship with sites involved in clinical trials including work from contract and amendment language, budget negotiation within the established timeline parameters. The Contract Associate is able to perform in a fast paced environment, able to create and reset priorities as the need arises, identify and raise issues before they become critical, and adjust quickly to the changes of a dynamic organization.

Responsibilites Include:

  • Ensures the successful negotiation and on-going management of clinical trial agreements with investigative sites.

  • Works cross functionally with Clinical Operations and Project Management in support of timely site start up for the conduct of clinical trials including accurate forecast of contract execution timelines.

  • Collaborates with the Functional Manager who will partner with other compliance departments to ensure country specific laws and regulations are followed to minimize risk in clinical trials.

  • Communicates and explains legal/ budgetary issues to internal and external parties per department guidelines. Reviews and evaluates client requested contract changes and based upon department guidelines escalates deviations as appropriate.

  • In partnership with CTA Lead and others as necessary, evaluates priorities and quickly readjusts priorities with the changing needs of business and the client.

  • Identifies and proactively raises issues to the CTA Lead or CM, as appropriate, prior to their becoming critical or creates risk.

  • Appraises contracts for completeness and accuracy and ensures adherence to department guidelines; corrects documents and files changes to contracts.

  • Participates in client meetings for the purpose of expediting the contract signing process as directed. Creates and maintains files for each contract.

  • Tracks all site interaction in data base in a timely and accurate manner and ensures that status updates are fully descriptive

  • Demonstrates expertise and experience performing all responsibilities outlined in the Level 1 role above. Generates ideas and solutions to improve requested contract/budget changes while appropriately partnering with Functional Manager and/or CTA Lead for feedback and execution.

  • Enhances skill at discerning and responding to issues at sites that pose risk and escalating accordingly. Advances consistency, timeliness and completeness of all interactions with site in database.

  • Exhibits increasing proficiency in executing documents that are complete and accurate delivered within shorter timeframes.

  • Exhibits proficiency in managing multiple projects and clients with competing priorities.

  • Elevates to CTA Lead role on studies for which they provide support to CA’s and PA’s assigned to study, including mentoring and ensuring that all sites are handled in accordance with department guidelines

  • Demonstrates expertise and experience performing all responsibilities outlined in the Level 2 role above.

  • Provides mentoring and oversight to new Contract Associates.

  • Works independently; analyzes and enhances strategies used for working with project teams and engaging with client sites.

  • Exhibits leadership among peers and a willingness to take responsibility for follow up and on issues that arise in a timely manner.

  • Provides insight and strategy to the CTA Lead and to Project/Functional Management when acting as CTA Lead for strengthening the team and enhance efficiency.

  • Elevates to CTA Lead role for portfolio management for sponsor satisfaction


  • Bachelor’s Degree or international equivalent

  • 2-4 years’ Experience with contracts.

  • Read write and speak fluent English; fluent in host country language required.

  • Two or more years Industry experience required.

  • Understands project management and service delivery

  • Prefer JD or advance degree.

Benefits of Working in ICON:

Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.

At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.