Job Information
Bel-Aire Mechanical LLC Project Administrative Assistant- Bel-Aire Mechanical in Phoenix, Arizona
Project Administrative Assistant- Bel-Aire Mechanical
Bel-Aire, 4201 North 47th Avenue, Phoenix, Arizona, United States of AmericaReq #1969
Monday, February 10, 2025
Bel-Aire Mechanical, a Legence company
For over 35 years, Bel-Aire Mechanical (https://belairemechanical.com/) has been recognized as a market leader in providing expert mechanical and plumbing services. Centrally located in Phoenix, Arizona, Bel-Aire is known for significant expertise in utilizing innovative technology to support their clients through the whole project life cycle. Today, Bel-Aire employs over 400 professionals focused on designing, building, and servicing complex systems for mission-critical buildings.
For over 35 years, Bel-Aire Mechanical has been a market leader in providing expert mechanical and plumbing services throughout Arizona. Centrally located in Phoenix, we specialize in leveraging innovative technology to support clients throughout the project life cycle—from concept to completion. With a team of 400+ professionals, we are dedicated to designing, building, and servicing complex systems for mission-critical buildings.
We are seeking a Construction Project Administrator with a passion for organization, project coordination, and driving operational excellence. This role is a great opportunity for a detail-oriented professional who thrives in a fast-paced construction environment and enjoys working alongside a dynamic team.
Key Responsibilities:
Provide direct support to Project Managers and the project team, ensuring smooth operations and project success.
Manage RFIs, Change Orders, Submittals, O&Ms, and drawings, maintaining precise documentation.
Collaborate with internal and external stakeholders, ensuring seamless communication and coordination.
Assist with project scheduling, tracking deadlines, and ensuring timely completion of deliverables.
Maintain meticulous records, correspondence, and project documentation to support job site operations.
Handle multiple tasks simultaneously and work effectively under time constraints in a fast-paced environment.
Demonstrate exceptional attention to detail and problem-solving skills.
Perform additional administrative duties as required to support project success.
Qualifications & Skills Required:
5+ years of experience in construction project administration, specializing in:
RFIs, Change Orders, Submittals, O&Ms, and construction documentation.
Proficiency in key software tools, including:
Excel, BlueBeam, and Microsoft Word (Sage Construction Software is a plus).
Strong organizational and communication skills, with the ability to multi-task effectively.
Excellent interpersonal skills to collaborate with internal teams, clients, and subcontractors.
Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
Health and Welfare Benefits
Health and Welfare
Medical
Dental
Vision
Prescription drug
Employee assistance program
Personal Benefits
Paid vacation
Company-paid holidays
Sick leave
Bereavement leave
Jury duty
Financial Benefits
401(k) retirement savings plan
AD&D insurance
Life insurance
About Legence
Legence, a Blackstone portfolio company, is an Energy Transition Accelerator™ that provides advisory services and implementation focused on financing, designing, building, and servicing complex systems in mission-critical and high performance facilities. With five decades of expertise in the built environment, Legence has a proven track record of reducing carbon emissions, implementing renewables, lowering utility costs through efficiency consumption, and making systems run better at unmatched speed and scale. To learn more about Legence and its services, visit https://www.wearelegence.com/ .
Contingent Employment Statement
Offers of employment for this role may be contingent upon successfully passing a background check and/or drug screen. Execution of screens will vary based on role requirements and Company policy. All background checks and drug screens will be done in accordance with applicable federal, state, or local law.
Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law (https://www.eeoc.gov/employers/eeo-law-poster)
Reasonable Accommodations
If you require assistance applying online, email ta@wearelegence.com . Please include a description of the specific accommodations you are requesting as well as the job title and requisition number of the position for which you are applying. If you are selected for an interview, please notify your recruiter of your accommodation needs. All efforts to provide reasonable accommodations will be made.
To all recruitment agencies
Legence and its affiliate companies do not accept unsolicited agency resumes. Do not forward resumes to our career’s alias or employees of Legence and/or its affiliate companies. Legence and/or its affiliate companies are not responsible for any fees related to unsolicited resumes. Any third-party recruiting agreements for Legence and its affiliate companies may only be executed by Legence Holdings LLC’s CHRO or Director of Talent Acquisition, without exception. All others are done without proper authorization and will not be honored. We will not be responsible for any fees under any third-party recruiting agreement not executed by said authority.
Pay Transparency Nondiscrimination Provision
Legence and its affiliate companies will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Other details
Pay TypeHourly
Travel RequiredNo
Job Start DateFriday, February 14, 2025
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- Bel-Aire, 4201 North 47th Avenue, Phoenix, Arizona, United States of America