AITHERAS, LLC Document Management Technician (14.44/hr) in Phoenix, Arizona
Position: Document Management Technician
Contract Length: June 1st 2021- May 31st,2022 (1 year base with 4 option years possible)
Hours: 40 Hours per week
Location: (40 N Central Ave Suite 1800, Phoenix AZ 85004)
Compensation: $14.44 + $4.22 in health and welfare coverage
Duties (Per Statement of Work):
Aitheras LLC is looking for a top notch candidate to perform procedural and office support tasks for One or more AUSAs in support of one of our federal agency customers in Phoenix, AZ.
Overtime and travel may be required as needed with proper authorization.
Individual may support any division/section within depending on the needs of the office at time
Typical assignments include the following but not limited to:
Schedule appointments, meetings, engagements, and conferences
Receive and review incoming correspondence and forwards each item to the appropriate
AUSA or to other staff based on a knowledge of the duties and functions of the United States
Attorney's Office Receive telephone calls and visitors, screening those which can be handled without help Maintain legal and general office files.
Review, screen, and control incoming mail.
Review outgoing correspondence for procedural and grammatical accuracy, format, and
presentation. Brings errors to the attention of the writer.
Searches file for material used in recurring reports. Assembles file data or secures data from staff members into the proper format based on the purpose and nature of the report.
Makes travel arrangement, secure accommodations and maintains contact while the
Government travelers are in travel status. Produce written documents utilizing a range of office automation software. Retrieves required information from various files and records and prepares legal documents with complicated formatting. Ensures proper spelling, punctuation, capitalization, and grammar. Consults with the document author to resolve questionable material.Use office software, provide automated litigation assistance to attorneys by preparing charts and other specialized materials relating to trial preparation and presentations.
Review and process incoming material and, based on established office policy and
procedure, determines the need for assembly and preparation of legal documents, e.g.,
complaints, motions, orders, answers, pleadings, subpoenas, and libels. Obtains required
information from files or general reference sources and submits completed legal
documents to the appropriate AUSA. Completes variable aspects of recurring legal
documents in conformance with the rules governing their style and format.
Develop tables of contents and indices to briefs in accordance with established format.
Accurately cites authoritative cases, opinions, and miscellaneous references in briefs.
Modify previously established pleadings, motions, and letters to meet immediate needs that
require knowledge of legal procedures and specialized terminology, e.g., transmittal of
pleadings, requests for extensions of time in certain cases, advising of actions taken or
developments in cases referred by other federal departments and agencies, and notices to
attorneys representing defendants.
Based on specific requests and instructions, use general reference sources and legal
research tools to gather information to assist attorneys in performing legal research duties
Performs other miscellaneous tasks.
The above mentioned duties may be performed as single functions or in combination with one
*Proven excellent written and oral communication skills.
*Ability to perform detailed work consistently, accurately, and under pressure extremely
*Must be able to read and follow instructions.
*Must be able to understand task, task objectives, and the context of the task in the litigation
support effort as a whole.
*Must take the initiative to ask questions when necessary to complete task correctly (e.g. where
instructions are not explicit or appear to be contrary to the task objective).
*Must have typing/keyboarding skills.
*Must be knowledgeable user of the Government's office and network environment, including
but not limited to, word processing, database, spreadsheet, imaging, and telecommunications
systems (Microsoft Office, Outlook, Excel or other similar applications).
*Knowledge of and skill in the use of common office hardware, including personal computers,
electronic media duplicators, scanners, facsimile machines, photocopiers, multifunction printers,
telephones and similar equipment
*Ability to answer switchboard/multi-line phone systems.
*Ability to work and interact professionally and effectively with all levels of staff.
*Ability to meet established deadlines and work as a team player in a professional office.
*Skilled in meeting and dealing with people in a courteous and tactful manner.
*Some walking, standing, bending and carrying of small office items
*Ability to obtain a security clearance.
*Must be a U.S. Citizen.
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