Job Information
Penn Medicine Staff Assistant - Med Dialysis in Philadelphia, Pennsylvania
Description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Job Title: Staff Assistant
Department: Med Dialysis
Location: Hospital of the University of Pennsylvania- 3400 Spruce St
Hours: Full Time 7:30am - 4:00pm
Summary:
- This highly responsible position provides extensive managerial and administrative support for faculty members of the Division. Under minimal supervision, this individual will need to use considerable judgment, creativity and analysis in designing, interpreting and implementing procedures which emphasize expediency and responsiveness to effective decision making. Support includes but is not limited to independent project work, calendar management, document preparation/distribution, frequent and clear communication across department and entity, and demonstrated proficiency in software packages.
Responsibilities:
Provide extensive and complex administrative support to the faculty
Perform secretarial duties
Making changes to daily and master schedules in EPIC, Qgenda, and Symphony
Assemble and organize patient schedules for the Renal Transplant Faculty
Tracking the timely return of completed documents
Printing letters on letterhead and retrieving signatures from physicians
Preparing documents for mailing
Receive physicians' mail, labs, and reports
Organize and arrange schedules for faculty. Update and maintain all aspects of the EPIC and Qgenda scheduling system
Working with MD's and NPs to create and maintain current schedule templates
Generating bump lists and assisting with the rescheduling of patients
Scheduling patient appointments, as needed
Schedule interviews for the Fellowship Program
Set up and maintain schedule for off-site Fellows for rotations
Coordinate for new faculty and staff for certification of computer systems
Gather, organize and disseminate materials for lectures
Screen inquiries, answer telephone calls; respond to inquiries and provide information as appropriate
Receive and assist visitors, referring them to the appropriate individuals
Index and file correspondence, records and reports
Maintain calendar on computerized software and arrange travel and meetings
Assist with the incorporation of new physicians
Retrieve and copy articles/references for physicians, as needed
Process and track faculty reimbursements
Assist with the creation of the Renal Transplant Inpatient Attending Schedule
Maintain the Renal Transplant shared Microsoft Team Group
Exercise considerable judgment, creativity and analysis in designing, interpreting and implementing office procedures to maintain smooth, continuous operations of the office.
Maintain strictest confidentiality
Non-Essential Functions
Back-up to administrative staff as needed
Credentials:
Education or Equivalent Experience:
Associate of Arts or Science (preferred)
H.S. Diploma/GED (Required)
5+ years High Level Administrative Assistant Role
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law. REQNUMBER: 213757
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