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University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Program Manager, Student Life - Penn Engineering

Job Profile Title

Manager B, Academic Affairs

Job Description Summary

The Student Life Program Manager supports the Associate Director of Student Life by managing the day-to-day logistics of key student programs and initiatives. This role focuses on organizing and managing activities within Penn Engineering’s pipeline programs and student leadership opportunities, ensuring smooth operations and effective program delivery. The Program Manager will be responsible for executing the Engineering Summer Academy at Penn (ESAP). The Program Manager will also support the Associate Director in leveraging the PESTLE platform to support and grow student organizations' involvement in community engagement. This position plays a pivotal role in coordinating substantial summer programming and actively engaging with students, staff, and faculty. Success in this role requires exceptional attention to detail, strong organizational skills, and responsiveness to support a dynamic and continually evolving student life portfolio.

Job Description

Job Responsibilities

Program Logistics and Support

• Manage the execution of the Engineering Summer Academy at Penn (ESAP), ensuring effective use of resources and partnerships with attention to program innovation and growth.

• Assist with the implementation and evaluation of pipeline programs, ensuring smooth collaboration between the Associate Director, student organizations, and external partners.

• Manage day-to-day operations and logistics for programs within the Student Life portfolio, including scheduling, communications, and coordination.

• Facilitate communications and logistics for community engagement events, workshops, and other activities.

Student Organization Support

• Act as a liaison between student clubs and organizations and the Student Life team, ensuring they have access to resources and opportunities for collaboration.

• Encourage, support, and track student organizations' use of the PESTLE platform to engage in experiential learning and community service, particularly in collaboration with schoolwide K-12 outreach partners.

• Assist in identifying and promoting opportunities for leadership development and student involvement within the broader Penn Engineering community.

Pipeline Program Innovation

• Collaborate with the Associate Director to innovate and improve pipeline programs by incorporating new ideas and best practices.

• Provide administrative support for new initiatives aimed at expanding student engagement with local schools and community partners through outreach programs.

• Maintain relationships with K-12 outreach partners, leveraging the efforts of partners like Penn Engineering’s Office of Diversity, Equity, and Inclusion, and support the coordination of activities that bridge Penn Engineering students with these communities.

Program Monitoring and Data Collection

• Collect, track, and analyze data on program participation, feedback, and outcomes to support continuous improvement.

• Assist with compiling reports and sharing insights with the Associate Director to inform strategic decision-making.

• Maintain records of program activities and ensure timely reporting to relevant stakeholders.

  Perform additional duties as assigned

Qualifications

Required:

• A Bachelor's Degree and 2-3 years of experience in higher education, student affairs, community engagement, or a related field, or an equivalent combination of education and experience.

• Experience in program management and event planning.

• Strong organizational and communication skills, with exceptional attention to detail.

• Ability to work independently and collaboratively in a fast-paced environment with a demonstrated ability to set work priorities under the pressure of deadlines.

• Demonstrated experience using problem-solving skills to look for collaborative solutions.

• Proficiency with Google Workspace, MS Office 365, and project management (e.g., Asana) or communications platforms (e.g., Slack, Teams).

• Ability to occasionally work evenings or weekends as required for major events or deadlines.

• A cover letter is strongly encouraged.

Preferred:

• A Master's degree in higher education administration, student affairs, or a related field is strongly preferred.

• Experience working with K-12 outreach programs.

• Familiarity with managing or advising student organizations.

• Understanding of diversity, equity, and inclusion principles in educational settings.

• Ability to synthesize data for programmatic reporting and evaluation.

• Previous experience working with CRM systems or student engagement platforms.

  Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Engineering and Applied Science

Pay Range

$43,919.00 - $72,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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  To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

  The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.