Job Information
Essity Executive Assistant - Essity245541 in Philadelphia, Pennsylvania
Executive Assistant - Essity245541
DESCRIPTION/RESPONSIBILITIES: Executive Assistant
About the Role Essity is looking for an experienced Executive Assistant to support the VP of Sales & Marketing, Consumer Goods North America. In this role you will be required to use independent judgement, discretion, confidentiality, and a strong attention to the details. The role manages the executives' schedules, travel arrangements, organizes BU conferences and executive meetings. You will be expected to assist in creating agendas, organizing meeting/activities and capturing meeting notes.
The ideal candidate should live in the Philadelphia metro.
What You Will Do * Compile, verify and analyze information for the executives use in executive meetings, reports, presentations and at times news releases. * Transcribe, type, format, and proofread a wide variety of material (e.g. correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) correctly and in time, using word processing, presentation, graphics and spread sheet software. * Manage expenses and reporting for VP of Sales & Marketing and their direct reports. * Prepare documents and presentation materials; screen and respond to incoming correspondence, inquiries, and phone calls; draft letters and official information releases; arrange and attend meetings; take and distribute minutes. Secure confidentiality of data and documentation archiving. * Coordinate internal and external executive meetings/activities so that they run smoothly. This may include scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available and communicated to all participants. * Manage the appointments and schedules of the VP of Sales & Marketing and their direct reports. * Access to the executives e-mail accounts to schedule their appointments and answer or redirect routine enquiries from internal and external resources. * Maintain and update internal local communication e.g. billboards, essentials, and participate in (inter)national communication networks. * Perform other administrative tasks, like using and maintaining office equipment, distributing incoming mail, filing, data capturing or maintaining office supplies or other inventory. Plan, organize, and schedule own workload so that these activities are completed accurately and on time.
Who You Are * Bachelor's degree required. * Minimum 5-7 years administrative experience with at least 5 years supporting senior level executives. * Excellent verbal and written communication skills. * Excellent time management skills and ability to prioritize work and activities with limited guidance while able to meet stringent deadlines. * To perform this job successfully, an individual should be proficient in Microsoft Office (Outlook, Word, Excel, Power Point and Microsoft teams). * Proficient in scheduling travel, meetings, and coordination for the executives. * Must possess a thorough understanding of common business practices. * Well organized and efficient with handling multiple tasks simultaneously. * Strong attention to detail is required. * Strong problem-solving, judgment and decision-making skills are required.
What We Can Offer You At Essity, we believe every career is as unique as the individual and empower employees to reach their full potential in a winning culture motivated by a powerful purpose.
Compensation and Benefits: Expected Compensation
Competitive annual salary + annual incentive bonus + benefits
Pay offered may vary depending on multiple individualized factors such as knowledge, skills, and experience.
Along with competitive pay you will be eligible for the following benefits: * United Healthcare PPO / EyeMed Vision Insurance / Delta Dental Insurance * Wellness program provided through Rally * Healthcare and Dependent Care Flexible Spending Accounts (FSA) * 401(k) with employer match and annual e ployer base contribution * Company paid Basic Life, AD&D, short-term and long-term disability insurance * Employee Assistance Program * PTO offering with Paid Holidays * Voluntary benefits to include: critical illness, hospital indemnity, and accident insurance * Employee discounts program * Scholarship program for children of Essity employees.
Additional Information The Company is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law.