Experience Inc. Jobs

Description

We are in search of a committed Administrative Coordinator to be part of our team in the non-profit sector, located in Philadelphia, Pennsylvania. As an Administrative Coordinator, you will be tasked with executing multiple administrative duties, ensuring smooth office operations, and providing effective support to our team. This role offers a contract to hire employment opportunity.

Responsibilities:

• Ensure the office is open on time and that the parking lot is clear for use

• Manage and respond to email correspondence and phone messages promptly

• Efficiently handle incoming phone calls and relay messages as necessary

• Welcome and sign in visitors, providing them with necessary assistance

• Assist with program orientation sign-ups and answer questions related to the programs we offer

• Oversee janitorial and facilities services to ensure a clean and organized office environment

• Foster effective relationships with vendors and manage their services

• Ensure office and break room supplies are well stocked, tracking inventory and placing supply orders when needed

• Coordinate meetings including setting up and breaking down conference rooms

• Assist human resources with administrative tasks such as job postings, resume screening, interview coordination, background checks, reference verification, and onboarding schedules for new hires

• Utilize Microsoft Word, Outlook, Raiser's Edge, and Excel to maintain organized employee files and perform other administrative tasks as required.

Requirements

• Must possess proficiency in Microsoft Word, Outlook, Excel, and Basic Office Skills.

• Demonstrated proficiency in the use of the "Raiser's Edge" software is essential.

• A minimum of two plus years of administrative experience, preferably in the non-profit sector.

• Strong written and verbal communication skills.

• Excellent organizational skills with the ability to prioritize tasks effectively.

• Ability to work independently and as part of a team.

• High degree ability to handle confidential information.

• Proven problem-solving skills and a detail-oriented mindset.

• Ability to work in a fast-paced, deadline-driven environment.

• Demonstrated ability to manage multiple projects simultaneously.

• Experience in data management and record-keeping.

• Knowledge of standard office administrative practices and procedures.

Please contact Hayley Master about this amazing opportunity at 215.568.4580 and reference Job #03720-0013068066

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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