Experience Inc. Jobs

Support Admin - Project Only

Date: Nov 12, 2024

Location: Petersburg, IN, US

Company: Black & Veatch Family of Companies

We believe real value is powered by the unique skills and experiences of our professionals. The interchange of ideas from a diverse group of people gives our teams an expanded perspective and the ability to find better solutions for our clients.

Company : BVCI

Req Id : 106185

Job Title : Support Admin - Project Only

Location : PJPETERSB

Business Unit Sector : BVC-BVOPS-BVCI CONSTRUCTION

Department: BVCI2 BV OPS UNION CONSTRUCTIO

Opportunity Type : Staff

Relocation eligible : No

Full time/Part time : Full-Time

Project Only Hire : Yes

Visa Sponsorship Available: No

Recruiter: Jake Hojnowski

Job Summary

This is a local hire position for Petersburg, IN. No per diem or relocation authorized. This is a Project-Only hire.

At least 2 years office administrative experience is preferred.

Position to provide clerical and project administrative support performing routine activities under general supervision and within defined procedures. May have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information. This is a construction site. PPE is required while transitioning through construction zones.

#LI-JH1 #petersburg #admin #office #assistant

Key Responsibilities

• Completes simple paper filing activities

• Receives and distributes mail

• Faxes documents

• Copies documents

• Prepares files for archiving

• Distributes documents

• Performs scanning and electronic filing

• Answers phones

• Greets and directs visitors

• Assembles documents (reproduction and collation)

• Performs basic word processing and data entry

• Maintains simple spreadsheets

• Orders office supplies

• Maintains project calendar

• Arranges project-related meetings, travel and/or events

• Generates or distributes ad hoc reports using various business systems and databases to internal project team

• Generates simple documents, such as letters and memos

• May maintain personal calendar for project manager

• May route and track invoices

• Performs other general clerical duties as needed

• Creates expense reports for project team members

• Is coordinator of project communications

• Individual contributor with no subordinates

Preferred Qualifications

• 2+ years relevant experience preferred

• High School Diploma or equivalent preferred

Preferred Skills:

• Basic MS Word skills

• Basic MS Excel and PowerPoint skills

• Basic MS Outlook skills

• Spelling and grammar skills

• Concentration and cognitive skills

• Initiative

• Interpersonal skills

• Attention to detail and reading comprehension

• Communication skills, including verbal and written skills

• Ethics and values

• Integrity and trust

• Ability to make decisions

• Problem-solving ability

• Expense Reporting Systems (Creating)

• Time Reporting Systems

• Time Reporting Policies andProcedures

• PeopleSoft and Blueprint Basic Users

• Telephony and Webconferencing

• Electronic Repository Systems

• Travel Systems

• Financial Information Systems/Business Reporting System

Minimum Qualifications

Basic word processing and spreadsheet skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Work Environment/Physical Demands

Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.

Competencies

Customer focus

Salary Plan

ADO: Administrative Services

Job Grade

004

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Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.

Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.

To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.

A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.

We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.

Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

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