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Commonwealth of Pennsylvania County Fiscal Officer 2 (Local Government) - Allegheny County Support Administration in Pennsylvania

County Fiscal Officer 2 (Local Government) - Allegheny County Support Administration

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County Fiscal Officer 2 (Local Government) - Allegheny County Support Administration

Salary

$77,520.00 - $85,272.00 Annually

Location

Allegheny County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2024-86044-L0316

Department

Local Government

Division

HS Allegheny Co Spt Ad

Opening Date

06/10/2024

Closing Date

6/23/2024 11:59 PM Eastern

Job Code

L0316

Position Number

80009753

Union

Non Union

Bargaining Unit

LG

Pay Group

LG

Bureau / Division Code

88215000

Bureau / Division

HS Allegheny County Support Administration

Worksite Address

One Smithfield Street

Worksite Address

Suite 500

City

Pittsburgh, Pennsylvania

Zip Code

15222

Contact Name

Nicole Sharp, HR Analyst 3

Contact Phone

412.350.3487

Contact Email

Nicole.Sharp@AlleghenyCounty.US

  • Description

  • Benefits

  • Questions

THE POSITION

Are you ready to step in to an exciting career path within county government? Join a team of passionate and hard working individuals at the Allegheny County Department of Human Services, Human Resources DHS/HR. We are looking for self starters who are able to adapt and work with minimal supervision. The ideal candidate will have a working knowledge of financial practices and budget management. Apply with us today!

DESCRIPTION OF WORK

The County Fiscal Officer 2, Allegheny County Department of Human Services, Office of Administration, Bureau of Financial Management, Budgets and Reports (BFMBR), under the general supervision of the Co. Fiscal Officer 3, (BFMBR), is responsible for the supervision of all Central Payables Operations, DHS Cross System General Accounting Processes within the Department of Human Services. The incumbent plans, organizes, and supports/assists the Co. Fiscal Officer 3 in management of the operations and activities of Centralized and Cross-System Accounting functions, supervises employees, disseminates assignments to subordinate staff, monitors activities, satisfies reporting requirements, and assists in the development of procedural improvements and enhancements to the JD Edwards system for DHS Cross-System General Accounting Processes.

Payroll Operations:

  • Oversees the processing of multiple payroll processes, including Foster Care Payroll, Senior Companion Payroll, Caregiver Support Payroll, and Ombudsman Volunteer Payroll.

  • Creates new vendors for payrolls as required. Updates addresses as requested.

  • Reviews the new debit card applications and tracks all new enrollments on a tracking spreadsheet.

  • Addresses all phone calls, emails, and other correspondence with clients and internal staff regarding payroll issues.

    Fiscal Operations:

  • Assists the Co. Fiscal Officer 3 by managing and overseeing the receipt, review, coding and payment of processing of all DHS administration invoices, program service invoices and employee reimbursement including travel vouchers and tuition reimbursements and (Key Information Demographic System) KIDS concrete invoices.

  • Reviews and approves invoice and reimbursement batches for payment.

  • Utilizes the reporting capabilities of the JD Edwards system.

  • Produces reports on expenses for use by program area Fiscal Supervisors/Managers.

  • Coordinates with Fiscal Supervisors/Managers, vendors, service providers, and the Controller's Office to address and resolve issues that impact payment of invoices and reimbursements.

    Manages/oversees the payables batches:

  • Reviews for accuracy and completeness.

  • Resolves issues related to these batches with the vendors, Controller's Office and BFMBR staff.

    Manages other areas including Certificate Processing, Vendor Creations, and other areas of Central Payable Operations processing.

    Work Schedule and Additional Information:

  • Full-time employment.

  • Work hours are 8:00 am to 4:00 pm, Monday - Friday, with 60-minute lunch.

  • Salary: In some cases, the starting salary may be non-negotiable.

  • You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

  • One year as a County Fiscal Officer 1;or

  • Four years of accounting and/or budgetary experience and a business-related associate’s degree that includes six college credits in accounting; or

  • Two years of accounting and/or budgetary experience and a business-related bachelor’s degree that includes six college credits in accounting;or

  • An equivalent combination of experience and training which includes or is supplemented by six college credits in accounting.

    Other Requirements:

  • You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.

  • Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.

  • You must be able to perform essential job functions.

    Legal Requirements:

  • A conditional offer of employment will require a drug screening.

    How to Apply:

  • Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

  • If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

  • Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

  • Failure to comply with the above application requirements may eliminate you from consideration for this position.

    Veterans:

  • Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov .

    Telecommunications Relay Service (TRS):

  • 711 (hearing and speech disabilities or other individuals).

    If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

    The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

  • Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

  • Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

  • Your score is valid for this specific posting only.

  • You must provide complete and accurate information or:

  • your score may be lower than deserved.

  • you may be disqualified.

  • You may only apply/testoncefor this posting.

  • Your results will be provided via email.

Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.

01

Have you been employed by a Pennsylvania local government agency in a civil service covered position as a County Fiscal Officer 1 for one full year or more?

  • Yes

  • No

    02

    If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

    03

    Have you completed six or more college credits in accounting?

  • Yes

  • No

    04

    If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

    05

    How many years of full-time accounting and/or budgetary experience do you possess?

  • 2 years or more

  • 1 but less than 2 years

  • Less than 1 year

  • None

    06

    If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

    07

    How much graduate coursework have you completed in accounting, finance, or a closely related field? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If you answer this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.

  • 30 credits or more

  • Less than 30 credits

  • None

    08

    Are you currently licensed as a Certified Public Accountant (CPA) or Public Accountant?

  • Yes

  • No

    09

    If you answered "Yes" to the question above, please provide your CPA license number in the text box below. If not applicable, type N/A.

    10

    INSTRUCTIONS: You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application, or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each work behavior carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose for each work behavior must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page. (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3)

  • Yes

    11

    WORK BEHAVIOR 1 - ACCOUNTING TRANSACTIONS

Applies relevant accounting principles and practices for a variety of transactions, such as revenues, expenditures, transfers, accounts payable, accounts receivable, fixed assets, loans, and inventory in accordance with applicable accounting and reporting standards. Uses accounting records and other supporting documentation to post accounting entries to general ledger accounts. Prepares and posts adjustment transactions to correct or close accounts. Monitors, reconciles, and corrects funds, as well as processes transactions.

Levels of Performance

Select the Level of Performance that best describes your claim.

  • A. I have experience applying relevant accounting theories and practices to complete various accounting transactions. I monitored, reconciled, and corrected funds. I was responsible for evaluating and validating the posting of accounting entries to general ledger accounts.

  • B. I have experience applying relevant accounting theories and practices to complete various accounting transactions. I monitored, reconciled, and corrected funds; however, someone else was responsible for evaluating and validating the posting of accounting entries to general ledger accounts.

  • C. I have successfully completed college-level coursework related to accounting or forensic accounting.

  • D. I have NO experience or coursework related to this work behavior.

    12

    In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

  • The name of the employer(s) where you gained this experience.

  • The actual duties you performed related to performing accounting transactions.

  • Your level of responsibility.

    13

    If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

  • College/University

  • Course Title

  • Credits/Clock Hours

    14

    WORK BEHAVIOR 2 - FUNDS ALLOCATION

Maintains adequate internal controls to ensure accurate records exist to support fund and inventory balances. Researches errors to determine the reason for occurrence and develops methods to prevent errors from occurring in the future. Maintains and analyzes records of revenue, costs, inventory, and adjustments to ensure recording and allocation is accurate among funds and/or cost centers. Develops or recommends the establishment of necessary controls and implements revisions in accounting methods and procedures needed to maintain controls.

Levels of Performance

Select the Level of Performance that best describes your claim.

  • A. I have experience maintaining internal controls to ensure accurate records exist to support fund and inventory balances. I was responsible for recommending and implementing the establishment of necessary controls.

  • B. I have experience maintaining internal controls to ensure accurate records exist to support fund and inventory balances. I recommended the establishment of necessary controls; however, someone else was responsible for implementing my recommendations.

  • C. I have successfully completed college-level coursework related to economics or finance.

  • D. I have NO experience or coursework related to this work behavior.

    15

    In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

  • The name of the employer(s) where you gained this experience.

  • The actual duties you performed related to allocating funds.

  • Your level of responsibility.

    16

    If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

  • College/University

  • Course Title

  • Credits/Clock Hours

    17

    WORK BEHAVIOR 3 - BUDGETING

Develops, reviews, and amends budgets for regulatory compliance. Monitors program budgets, receipts, and expenditures. Reports errors detected and recommends potential resolution.

Levels of Performance

Select the Level of Performance that best describes your claim.

  • A. I have experience developing program budgets. I was responsible for monitoring program budgets for errors and making recommendations for potential resolution.

  • B. I have experience developing program budgets. I monitored program budgets and reported errors; however, someone else was responsible for making recommendations for potential resolution.

  • C. I have successfully completed college-level coursework related to budgeting, business statistics, or business management.

  • D. I have NO experience or coursework related to this work behavior.

    18

    In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

  • The name of the employer(s) where you gained this experience.

  • The actual duties you performed related to developing program budgets.

  • Your level of responsibility.

    19

    If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

  • College/University

  • Course Title

  • Credits/Clock Hours

    20

    WORK BEHAVIOR 4 - AUDITING FINANCIAL RECORDS

Audits accounting records to support unit, product, and industry costs and the factors used to determine those costs. Audits expenditure and budgetary control accounts. Reports errors detected in financial records and recommends potential resolution.

Levels of Performance

Select the Level of Performance that best describes your claim.

  • A. I have experience auditing expenditure or budgetary control accounts, or accounting records, to ensure accurate records exist. I was responsible for both reporting errors detected in the accounts or records, as well as recommending potential resolution.

  • B. I have experience auditing expenditure or budgetary control accounts, or accounting records, to ensure accurate records exist. I was responsible for reporting errors detected in the accounts or records; however, someone else was responsible for recommending potential resolution.

  • C. I have successfully completed college-level coursework related to auditing or data analysis.

  • D. I have NO experience or coursework related to this work behavior.

    21

    In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

  • The name of the employer(s) where you gained this experience.

  • The actual duties you performed related to auditing financial records.

  • Your level of responsibility.

    22

    If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

  • College/University

  • Course Title

  • Credits/Clock Hours

    23

    WORK BEHAVIOR 5 - WRITTEN COMMUNICATION

Designs, produces, and modifies worksheets to be used for auditing and accounting. Prepares written and financial reports that include data such as status of funds, appropriations, budgets, and expenditures. Prepares correspondence to communicate issues with various customers and business partners.

Levels of Performance

Select the Level of Performance that best describes your claim.

  • A. I have experience preparing written or financial documents. I was responsible for the final written report that conveyed findings such as status of funds, appropriations, budgets, or expenditures.

  • B. I have experience preparing written or financial documents. Someone else was responsible for the final written report that conveyed findings such as status of funds, appropriations, budgets, or expenditures.

  • C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.

  • D. I have NO experience or coursework related to this work behavior.

    24

    In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

  • The name of the employer(s) where you gained this experience.

  • The actual duties you performed related to preparing written documents.

  • Your level of responsibility.

    25

    If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

  • College/University

  • Course Title

  • Credits/Clock Hours

    Required Question

Agency

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov

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