Job Information
Commonwealth of Pennsylvania Administrative Officer 1 in Pennsylvania
Administrative Officer 1
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Administrative Officer 1
Salary
$51,697.00 - $78,592.00 Annually
Location
Dauphin County, PA
Job Type
Non-Civil Service Permanent Full-time
Job Number
N-2024-10957
Department
Treasury
Division
Treasury
Opening Date
01/02/2025
Closing Date
1/6/2025 11:59 PM Eastern
Job Code
T099973
Union
Non Union
Bargaining Unit
Treasury
Pay Group
TREAS
Bureau / Division Code
240
Bureau / Division
Support Services
Worksite Address
613 North Street
City
Harrisburg, Pennsylvania
Zip Code
17120
Contact Name
Katie Beers
Contact Phone
717.787.5979
Contact Email
careers@patreasury.gov
Description
Benefits
Questions
THE POSITION
NOTE: THIS IS A REPOSTING OF N-2024-10957 WHICH WAS PREVIOUSLY OPEN FROM OCTOBER 29, 2024 TO NOVEMBER 2, 2024. PREVIOUS APPLICANTS DO NOT NEED TO REAPPLY.
Are you a detailed oriented and highly organized individual with experience working with vendors? If so, the Pennsylvania Treasury Department has the perfect opportunity for you as an Administrative Officer I with the Bureau of Support Services' Purchasing unit. Work with a team of professional individuals that strives to determine the appropriate methods to procure supplies, materials, equipment, and services. If you are searching for a remarkable and rewarding career that will utilize your purchasing expertise, do not miss out on this exciting chance to advance your career, apply today!
The Pennsylvania Treasury Department is an independent agency led by the elected State Treasurer and one of the largest state treasuries in the country, serving as custodian of more than $150 billion. Treasury plays a critical role in state government operations, acting as the custodian, investor, and disburser of funds for nearly all state agencies. Treasury also offers a wide range of programs and services to Pennsylvania families, including the PA 529 College and Career Savings Program; the PA ABLE Savings Program for people with disabilities; and our work to return more than $4 billion of Unclaimed Property to its rightful owners. A wealth of information is available at www.patreasury.gov .
DESCRIPTION OF WORK
As an Administrative Officer I, you will be tasked with assisting in the development of and coordination of complex contracts involving extensive research, multiple and diverse interests, and vendor proposals based on the best value criteria. In this role, you will also review procurement documents and actions for adherence to rules, policies, and procedures. You will work with department experts to administer procurement activities for routine goods and services, develop and implement procurement strategies, and manage purchase orders.
Excellent interpersonal skills are vital to collaborate within the procurement unit, as well as to provide guidance to department staff regarding purchasing rules, regulations, and procedures. This role requires effective research skills to identify cost saving opportunities and meet budgetary requirements. In addition, this work will require you to apply your critical thinking skills to identify and resolve problems.
Work Schedule and Additional Information:
Full-time employment
Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
Telework: This position is not eligible for telework.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
Two years of experience in varied office management or staff work; and a bachelor's degree;or
An equivalent combination of experience and training
Additional Requirements:
You must possess experience using Microsoft computer applications such as Word, Excel, and Outlook or the ability to learn relevant software applications (examples: SharePoint, OnBase, PeopleSoft, etc.) to perform job duties
You must possess the ability to effectively communicate orally and in writing.
You must be able to perform essential job functions.
Preferred Qualifications (not required):
Experience using PeopleSoft
Experience in purchasing work involving contact with vendors in the procurement of a variety of supplies, materials, equipment, or services.
Able to work independently to complete assignments and handle a high volume of work in an efficient manner.
Legal Requirements:
A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.
How to Apply:
Your application must include aresume.
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov .
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, six weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.
*Eligibility rules apply.
01
How many years of experience do you possess in varied office management or staff work?
2 years or more
1 but less than 2 years
Less than 1 year
None
02
Do you possess a bachelor's degree or higher?
Yes
No
03
Additional Requirement - Do you have experience using Microsoft computer applications such as Word, Excel, and Outlook or the ability to learn relevant software applications (examples: SharePoint, OnBase, PeopleSoft, etc.) to perform job duties?
Yes
No
04
If you are claiming experience, please identify which applications you are claiming experience in utilizing and where you gained this experience. If you claimed you do not have experience, type N/A in the text box below.
05
Additional Requirement - Are you able to effectively communicate orally and in writing?
Yes
No
06
Preferred Qualification - Do you have experience using PeopleSoft?
Yes
No
07
If you are claiming experience, please identify the employer where you gained this experience. If you claimed you do not have experience, type N/A in the text box below.
08
Preferred Qualification - How many years of full-time experience in purchasing work involving contact with vendors in the procurement of a variety of supplies, materials, equipment, or services do you possess?
3 years or more
2 but less than 3 years
1 but less than 2 years
Less than 1 year
None
09
If you are claiming experience in the above question, please list the employer(s) where you gained this experience and a description of the experience in the text box below. If you claimed you do not have experience, type N/A in the text box below.
10
Preferred Qualification - Do you have the ability to work independently to complete assignments and handle a high volume of work in an efficient manner?
Yes
No
11
If you are claiming experience, please identify the employer where you gained this experience. If you claimed you do not have experience, type N/A in the text box below.
12
Did you attach your resume to the application? A resume is required to be considered for this position.
Yes
No
Required Question
Agency
Commonwealth of Pennsylvania
Address
613 North Street
Harrisburg, Pennsylvania, 17120
Website
http://www.employment.pa.gov