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Capital Health Staff Specialist - Central Resource Office in Pennington, New Jersey

Position #: 9189

  • Coordinates and enters schedules and daily schedule changes for nursing units.

  • Assists nursing administration with medical records, reports, and staffing variances.

  • Assists with scheduling of the flexible staffing teams in coordination with Patient Services and Patient Logistics areas.

  • Verifies licenses and certifications and assists Div Director with tracking of FMLA, overtime, sick time, leave of absenses for three flexible staffing teams.

  • Serves as liaison between nursing office and other hospital departments.

  • Assists with data collection to monitor outcomes and updates dashboard for CRO.

  • Creates computerized schedules for assigned nursing units based on established staffing patterns, policies, approved employee preferences, and manager's requests as well as to minimize overtime and other premium pay.

  • Revises and adjusts unit schedules as needed in consultation with nurse managers.

  • Adjusts and allocates core, registry, float and relief nursing personnel to provide adequate coverage to meet staffing requirements on a daily basis, including "just in time" staffing to address sick calls and other unscheduled absences.

  • Provides reports by request as well as produces regular reports available from scheduling database.

  • Reviews time sheets for proper completion and identifies discrepancies between schedules and employee clock-in and clock-out times. Discusses payroll issues with managers to resolve issues efficiently and accurately. Processes data accurately for weekend program employees. Ensures compensation is correct and accurate.

  • May support and train others on use of the nurse scheduling system

  • High School diploma or equivalent.

  • One year of clerical, secretarial, staffing or scheduling work experience in a healthcare setting.

  • Strong organizational and interpersonal skills. Excellent verbal and written communication skills. Knowledge of regulatory standards, compliance requirements and hospital policies and procedures.

  • Proficient computer skills; intermediate Microsoft excel and word computer skills.

  • Ability to coordinate multiple project and issues simultaneously. Working knowledge and ability to apply professional standards of practice in situations. Ability to negotiate staffing and scheduling changes and address issues.

Shift: Varied Shift

External Company Name: Capital Health

External Company URL: http://www.capitalhealth.org/