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University of Maine Administrative Specialist CL2 - Part-Time (id:67711) in Orono, Maine

Statement of the Job: Position is available to employees of the Associated C.O.L.T. Staff of the University of Maine from 03/30/2021 through 04/05/2021 and open to external applicants thereafter. The Children's Center seeks applications for an Administrative Specialist CL2. This is a part time, 20hrs/week position. The hours for this position are M-F 8:30-12:30. This position pays $14.72/hour. * Essential duties and responsibilities include, but are not limited to: * Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials. * Provides complex administrative support which may include preparing and delivering presentations, maintaining department data, preparing and distributing department documents; performs the duties of assigned staff. * Reviews and corrects a variety of data, confidential records, and information for the department. * Organizes and maintains files, including creating and maintaining confidential department/employee /student files; files documents alphabetically, numerically, or by other prescribed methods. * Tracks a budget, monitors expenditures, and/or performs basic bookkeeping, reporting and/or appropriate payroll tasks. * Prioritizes and assigns work to assigned staff; monitors the performance of assigned staff; trains staff on work methods and procedures. * Performs other duties of a similar nature or level * Applies departmental and organizational policies and procedures to specific situations, and work under general supervision. * May delegate/coordinate work assignments and smaller projects to student workers, temporary employees, and/or regular employees. * May instruct others in work methods and procedures. * May verify the work of others. * May encourage teamwork and group efforts. * May troubleshoot problems and issues of a more complex nature requiring significant knowledge of relevant policies, practices and rules. * Utilizing department's purchasing card (PCard) to purchase items and deliver to programs on a regular basis. * Will work with children as needed *About the University: The University of Maine is a community of more than 11,700 undergraduate and graduate students, and 2,500 employees located on the Orono campus and throughout the state. UMaine is the state land and sea grant university and maintains a leadership role as the System’s flagship university. As a result, it is dedicated to providing excellent teaching, research, and service at the university, state, and national levels. Further information about UMaine can be found at https://umaine.edu/ The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples. UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Learn more about what the Bangor region has to offer here. Qualifications: Required: * High school diploma or equivalent (G.E.D.) and sufficient experience, including two years administrative support experience. * Valid Driver's License with reliable transportation. * CPR certified or willing to get certification. * Experience with modern office procedures and equipment. * Experience with Recordkeeping principles, basic budgeting principles, and mathematical concepts. * Experience maintaining records and filing systems. * General experience with computers and related software applications. * Demonstrated ability to provide exemplary customer service. * Ability to prepare reports, unique and specialized documents, and meeting agendas and minutes. * Using English, grammar, punctuation, and spelling effectively; * Must be able to maintain confidentiality. * Demonstrated experience managing multiple tasks, prioritizing and assigning work; * Strong communication, both written and oral, and interpersonal skills as applied to interaction with parents, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction. Other Information: Materials must be submitted via "Apply For Position" below. You will need to create a profile and application; upload: 1.) a cover letter which describes your experience, interests, and suitability for the position 2.) a resume/curriculum vitae 3.) contact information for three professional references You will also need to submit the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status forms. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University. Search Timeline is as follows: Review of applications to begin: April 5, 2021 Interviews to begin no earlier than: April 8, 2021 Tentative start date: May 3, 2021 For questions about the search, please contact search committee chair Kimberly Dodge-Cummings at kimberly.dodge@maine.edu or 207-581-4075. Appropriate background checks are required. The University of Maine is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities. The following person has been designated to handle inquiries regarding non-discrimination policies: Amie Parker, Interim Director of Equal Opportunity, 101 North Stevens Hall, University of Maine, Orono, ME 04469-5754, 207.581.1226, TTY 711 (Maine Relay System). Position Title: Administrative Specialist CL2 - Part-Time (id:67711) Campus: Orono Department: Children's Center - ODCC Bargaining Unit: ACSUM Salary Band/Wage Band: B22 Location: Orono, ME Length: Fiscal Year (12 Months) Required Documents: Cover Letter, References, Resume/CV