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Overview

GovCIO is seeking an Executive Assistant/Coordinator to support day-to-day operations for the Senior Vice President of the Veteran Enterprise Technology Solutions (VETS) Health and Treasury (VETS HEAT) sector and leadership team. The Executive Assistant/Coordinator will be primarily dedicated to executive tasking, and will work with the executive daily onsite in or near Rockville, MD. This position will be a hybrid position with 25% travel to offsite location (2-3 days/week) as well as remote work. Core hours of operation are Monday to Friday 8 AM to 5 PM ET.

Responsibilities

• Communicate and interface with enterprise-wide partners, executives, and sector leadership team and staff

• Independently establish and manage appointment priorities

• Coordinate the day-to-day office operations, including, but not limited to, problem and conflict resolution, organization, prioritization of tasks, and responding to written communications

• Move tasks or projects towards completion including program or portfolio planning, coordination, and executive level meeting minutes and PowerPoints

• Review outgoing and incoming correspondence for executive level’s approval and alert stakeholders of any discrepancies to any conflict with the file or departure from policies or executive level’s viewpoints; make recommendations to resolve problems that might arise

• In the Executive’s absence, ensure that requests for action or information are relayed to the appropriate staff in a timely manner

• Coordinate domestic travel and prepare Costpoint expense vouchers for approval

• Support Business unit teams with travel and meeting coordination, meeting agendas/minutes as needed

Qualifications

Required Skills and Experience:

• Bachelors Degree with 2 - 5 years (or commensurate experience)

• Analytical Thinking – Knowledge of techniques and tools that promote effective analysis and the ability to determine the root cause of organizational problems and create alternative solutions that resolve the problems in the best interest of the business

• Excellent Communications – Understanding of effective communication concepts, tools, and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors; ability to effectively write/technical writing; and ability to understand and translate technical approaches and methodologies

• Must have discretion and integrity for the sector’s mission

• Extensive attention to detail

• Flexibility and forward-thinking in a fast pace high demand environment

• Must possess strong written and verbal communication skills

• Must be highly proficient in Microsoft Word, Excel, PowerPoint and Outlook

• Demonstrated independent problem-solving skills

• Confident and comfortable meeting tight deadlines

• Must be able to obtain and maintain a security clearance with Internal Revenue Service and Department of Veterans Affairs

Preferred Skills and Experience

• Emotional Intelligence

• Tools - Able to use project management tools such as Jira, MS Project, MS Teams, and SharePoint

• Excellent time management

• Project Management Skills

• Exceptional organizational skills

Clearance Required: Ability to achieve and maintain public trust clearance.

Company Overview

GovCIO is a team of transformers--people who are passionate about transforming government IT. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens.

But we can't do it alone. We need great people to help us do great things - for our customers, our culture, and our ability to attract other great people. We are changing the face of government IT and building a workforce that fuels this mission. Are you ready to be a transformer?

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, or status as a protected veteran. EOE, including disability/vets.

Posted Pay Range

The posted pay range, if referenced, reflects the range expected for this position at the commencement of employment, however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, education, experience, and internal equity. The total compensation package for this position may also include other compensation elements, to be discussed during the hiring process. If hired, employee will be in an “at-will position” and the GovCIO reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, GovCIO or individual department/team performance, and market factors.

Posted Salary Range

USD $70,000.00 - USD $75,000.00 /Yr.

Submit a referral to this job (https://careers-govcio.icims.com/jobs/4538/executive-assistant-coordinator-%28remote-hybrid%29/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834385473)

Location US-Remote

ID 2024-4538

Category Administrative Services/Customer Support

Position Type Full-Time