Experience Inc. Jobs

NY HELP No

Agency SUNY Old Westbury

Title Assistant to the Provost and Senior Vice President for Academic Affairs

Occupational Category Administrative or General Management

Salary Grade 04

Bargaining Unit PSNU - Professional Services Negotiating Unit (UUP)

Salary Range From $62596 to $69000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Nassau

Street Address 223 Store Hill Road

PO Box 210

City Old Westbury

State NY

Zip Code 11568

Minimum Qualifications Minimum Qualifications: A minimum of a Bachelor's degree (foreign equivalent or higher) from an accredited college or university.Three (3) to five (5) years of significant professional administrative experience in a business office or academic setting supporting a position of senior leadership.Proficient in Microsoft Office suite (Word/Outlook/Excel).Strong verbal, written, listening and communication skills.Strong interpersonal skills.Exceptional organization skills.Exceptional time management skills and the ability to meet deadlines.Ability to maintain a high level of confidentiality and navigate complex situations.Preferred Qualifications: Master's degree (foreign equivalent or higher) from an accredited college or university.Five (5) years of significant professional administrative experience in an academic setting.Experience in using higher education academic systems, i.e., Ellucian Banner.Experience using Ellucian Banner, SUNY Business Intelligence, DegreeWorks, Interview Exchange and Interfolio.Experience using SUNY procurement systems, SUNY vendor sourcing.Project management experience and digital sharing/cloud management experience.

Duties Description The Assistant to the Provost and Senior Vice President for Academic Affairs provides a broad range of professional and academic administrative services for the Office of the Provost. Responsibilities range from generalized administrative office tasks such as managing the Provost Office, managing the Provost's calendar to specific professional responsibilities related to the work of the Provost. The Assistant to the Provost will represent the Provost's Office on various campus wide projects and/or committees as required. Manages/administers projects related to academic issues and initiatives. Primary responsibilities include communication and tracking of reappointments, continuing appointments, course release, sabbaticals, chair designations, promotions, extra service requests, adjunct appointments, maintains database of appointment, reappointment, promotion and tenure (ARPT) review schedule, records and tracks all searches of vacant positions conducted within the division of Academic Affairs, maintains budgets, faculty rosters, prepares reports, assists in the coordination of faculty orientation, receptions, and other meetings. Additional responsibilities include administrative supervision of other professional and clerical personnel assigned to the office, facilitating interdepartmental relations, and assisting with faculty and student relations. The incumbent implements, monitors, and supervises customer service interactions for the Office of the Provost inclusive of internal and external entities to ensure customer service expectations are met.The incumbent will have excellent customer skills, ability to build exceptional relationships and work collaboratively, maintaining effective working relationships with high-level campus administrators and staff. The successful candidate will be highly professional, collaborative, meticulously detail oriented and efficient. The Assistant to the Provost will work to facilitate initiatives as directed by the Provost.

Additional Comments Salary range: $62,596.00 - $69,000.00 (plus location pay $3,400.00) commensurate with education and experience.Comprehensive benefits package: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/FTUUPbenefitsummary-June-2024.pdfPosition Type: ProfessionalBudget Title: Staff AssociateCampus Title: Assistant to the Provost and Senior Vice President for Academic AffairsDepartment: Academic AffairsFTE: Full-timeNegotiating Unit: UUPSalary Grade: SL-4FLSA Status: ExemptThe successful candidate must be authorized to work in the United States.The State University of New York at Old Westbury is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.If you require an accommodation for a disability in order to participate in the selection process, please contact the Office of Human Resources/Affirmative Action located in the Campus Center, Room I-211 or by calling (516) 876-3179.The Annual Security and Fire Report is filed as required by federal law. The purpose of this report is to provide faculty, staff and students with campus safety information, including crime statistics and safety policies and procedures. The report contains information regarding security and personal safety, including topics such as crime prevention, fire safety, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. The report also contains information about crime statistics for the previous three calendar years. You can obtain a copy of this report by contacting the University Police Department (516) 876-3333 or by downloading a copy.Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Lillian Colella

Telephone

Fax

Email Address HR@oldwestbury.edu

Address

Street 223 Store Hill Road

PO Box 210

City Old Westbury

State NY

Zip Code 11568

Notes on Applying Application Instructions:Please submit the following online at https://oldwestbury.interviewexchange.com/jobofferdetails.jsp?JOBID=1807771. cover letter,2. resume/CV,3. contact information (name, email address and telephone number) for three (3) references, and4. a fully completed Old Westbury employment application (available during the online application process).Internal and external search to occur simultaneously.Only applications submitted online will be considered.CLOSING DATE FOR RECEIPT OF APPLICATIONS: October 6, 2024VISA sponsorship is not available for this position.We encourage protected veterans, individuals with disabilities, women and minorities to apply.Employment in this position will be contingent on the College's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury polices, including the completion of pre-employment screening.