Veterans Affairs, Veterans Health Administration Management & Program Analyst in North Chicago, Illinois
Summary This position is in the Facility Management Department, located at CAPT James A. Lovell Federal Health Care Center (FHCC), North Chicago, IL. The FHCC is larger than just a single facility, but rather a system of facilities throughout Northeastern Illinois which provide medical and dental services to U.S. Military Veterans, Recruits, Active Duty and eligible beneficiaries. Responsibilities The primary purpose of this position is to serve as the Facility Technologies Specialist under the supervision of the Department Head, Department of Facility Management. The incumbent is responsible for the development, implementation, and maintenance of all facility management technologies (computerized maintenance management systems, building information modeling systems, building automation systems, facility database maintenance, etc.) including life-cycle management, installation, and upgrade of all High-Cost Operating Equipment in coordination with the National Acquisition Center (NAC) and other contracting agencies. Major Duties: Project Management and Design: (50%) - Serves as project manager, responsible for the management, control, coordination and execution of assigned Facilities Management programs and projects to include all aspects of facility technologies applications and the entire facility management service contract portfolio. - Serves as Application Administrator for the Facility Management Module, Defense Medical Logistics Standard Support (DMLSS), work involving manual and automated facility management systems that support various operations and maintenance functions for the Department of Facility Management and the station as a whole. - Manages and coordinates the development and execution of Facility Management project scope, budget and schedule and maintains the Capital Asset Inventory (CAI) for the station. - Controls and manages project milestones and budgets from initial studies through installation and operation. - Reviews and approves cost and schedule changes to facility service contracts. - Provides data and analysis of requirements for special equipment, materials, and design features as it applies to facility management activities and technologies, determining requirements, reconnaissance, location, and prepares designs, specifications and estimates. - Represents the station and serves as the station's primary point of contact for facility management technologies with customer(s), Federal, state and local government agencies, other external organizations and higher authorities. - Oversees leases and interagency agreements for facilities as contained in the facility management portfolio; to include wireless companies, credit unions and property management companies. Facility Technology Administration: (30%) - Serves as the principal advisor to Facility Management on matters related to facility management technologies, including the Defense Medical Logistics Standard Support (DMLSS) system, the Automated Engineering Management System-Medical Equipment Reporting System (AEMS-MERS), and Building Automation (BA) and Building Information Modeling (BIM) systems such as TempTrak, Drawbase, and AutoCAD Revit. - As the Facility Technologies Administrator, the incumbent is extensively involved in developing, analyzing, evaluating, advising and improving the effectiveness of facility management technologies in use at the facility. - Coordinates projects with other Managers related to required facility management technology adoption or upgrades; collecting data, preparing charts, graphs, spreadsheets, presentations, manuals, point papers, directives, training packages, reports, and other documentation to support Facility Management users, customers, or to present to Senior Leadership. - Responsible for lifecycle management of all Operations and Maintenance equipment and systems. Facility Tactical Planning: (20%) - Manages the formulation and development of facility tactical plans and the supporting service contract portfolio, in alignment with strategic plans as defined by the Strategic Planner, Office of Plans and Operations. - Ensure that Facility Management priorities are well integrated into the overall strategic plan of the FHCC and are supportive of existing operational structures. Work Schedule: Full-time, Monday-Friday 7:00 am-3:30 pm Telework: Not available Virtual: This is not a virtual position. Position Description/PD#: Management & Program Analyst/PD21104O Relocation/Recruitment Incentives: Not available Relocation Expenses: Not authorized Financial Disclosure Report: Not required Requirements Conditions of Employment Qualifications To qualify for this position, applicants must meet all requirements within 15 days of the closing date of this announcement, 06/20/2021. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: using qualitative and quantitative techniques for analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs, along with knowledge of the mission, organization, and work processes of programs; knowledge of pertinent laws, regulations, policies and precedents which affect the use of program and related support resources (people, money, or equipment) of the organization; plan, schedule, and conduct projects and studies to evaluate and recommend ways to improve the effectiveness and efficiency of work operations in a program or support setting; possess a full and in-depth understanding of VA procedures, policies, authorizations and appropriations processes, and a strong data management background; applies a broad knowledge of methods, precedents, and standards to significantly diverse and intense work complexities; and, applies knowledge of management concepts, principles, methods and practices, as well as knowledge of design methods, data management practices, and the broad application of current facility management technologies in the completion of assigned projects and in support of the facility tactical plan and service contract portfolio. You will be rated on the following Competencies for this position: Customer ServiceDatabase AdministrationDatabase Management SystemsPlanning and EvaluatingReasoning Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Regular and recurring work is mostly sedentary involving sitting at a desk, although the position requires the ability to move from one geographic location of the facility to another. The incumbent works with a computer screen and keyboard. Some physical effort such as standing, walking, bending or prolonged sitting may be required. The work places no special physical demands on the employee. Work is performed in an office setting and other locations throughout the Hospital and occasionally offsite. Work area is adequately lighted, heated and air conditioned. The normal risks and discomforts typical of an office and clerical work area are included. There are no unusual risks or safety hazards associated with this position. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information The Career Transition Assistance Plan (CTAP) provides eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. If you are unable to apply online view the following link for information regarding an Alternate Application.