Job Information
March of Dimes Canada Administrative Assistant - (FT) - North Bay, ON in north bay, Ontario
At March of Dimes Canada, our collective work matters . As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide.
Our collective efforts are rooted in our Purpose , Vision , and Mission , which inform how we drive all our work forward:
Purpose: Champion equity. Empower ability.
Vision: An inclusive, barrier-free society for people with disabilities.
Mission: To be Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide.
Our Community Support Services (CSS) team provides essential services that enable our clients to thrive. Whether their disability is physical, the result of brain injury, or aging, our more than 2,000 team members assist clients in their homes and across communities, to live as independently as possible.
Duties/Fonctions:
Provide a wide range of administrative support for the Employment Services (ES) department, including but not limited to:
Responding to internal and external requests for information.
Reviewing and sorting incoming mail.
Assisting in the preparation and distribution of departmental reports.
Processing capital/regular requisitions and purchase orders.
Scheduling meetings and booking travel arrangements.
Conducting research and assembling/summarizing information for special projects and reports.
Responsible for answering the telephone, directing calls and messages.
Provide HR administrative support, including processing and administering new and/or departing employees and tracking time and attendance.
Draft and proofread memoranda, correspondence, reports, agreements, presentations, forms, and other documents using Microsoft Office and Adobe software products.
Ensure accuracy, completeness, and compliance with organizational standards, policies, and procedures.
Organize meetings and serve as recording secretary.
Establish, organize, and maintain confidential office filing systems.
Manage files in a case management system and process invoices.
Perform special project assignments as directed and provide backup to other administrative staff.
Qualifications/Compétences requises:
A degree or diploma in a related field.
Minimum 1 year of related administrative support experience in a high-volume, large company environment.
French language skills (verbal and written) would be an asset.
Experience establishing and maintaining highly effective working relationships with all levels of staff.
Strong attention to detail with the ability to maintain confidentiality while handling sensitive material professionally.
Self-motivated, a team player, and skilled at multi-tasking and independently managing and prioritizing multiple projects.
Flexibility and ability to work effectively under pressure and within time constraints.
Skilled in executive-level verbal and written correspondence.
Strong working knowledge of Microsoft Word, Excel, PowerPoint, and ability to learn a case management system.
Proven experience creating and managing complex spreadsheets and templates.
Applications accepted until/Candidatures acceptées jusqu’au:
- 09/24/24
Send application and resume to/Adressez votre demande d’emploi et curriculum vitae à:
Name: Karen Printess
Position: Team Lead Administrative
Address: 550 Queen St. West, Suite 103, Sault Ste Marie
Telephone: 705-945-1044
Fax: 705-945-6160
Email Address: kprintess@marchofdimes.ca
Please submit your application through the posting on the MODC website https://marchofdimes.hiringplatform.ca/list/internal
Need accommodations? We're here to help!
MODC is committed to a workforce that is reflective of the diverse populations we serve. We welcome applications from qualified individuals from all backgrounds and abilities. In accordance with accessibility and human rights legislation across Canada, MODC will provide accommodations to job applicants with disabilities and other protected needs. If you require accommodation, please notify us and we will work with you to meet your needs. We are committed to a selection process and work environment that is inclusive, equitable, accessible, and barrier-free.
Our Reconciliation, Equity, Accessibility, Diversity, and Inclusion (READI) approach
MODC is dedicated to building and advancing an inclusive and welcoming culture. It’s also why we’re focused on attracting, retaining, and supporting diverse people. Thanks to our progressive practices, team members of all abilities and backgrounds are encouraged to access the opportunities and supports they need to grow, thrive, and succeed. Our READI approach is rooted in our shared belief that championing equity and empowering ability starts by investing in our team members— and in our shared culture — so that we all feel included, safe, and confident at work every single day.