Job Information
NORTH COUNTRY HOSPITAL & HEALTH CTR Administrative & Financial Executive Assistant in NEWPORT, Vermont
This job was posted by https://www.vermontjoblink.com : For more information, please see: https://www.vermontjoblink.com/jobs/1243771
Position Statement
The administrative and financial executive assistant is responsible for providing high-level administrative support to the Chief Operating Officer - managing their calendar, handling confidential information, coordinating meetings, preparing reports, and acting as a liaison between the COO and internal/external stakeholders, often requiring a strong understanding of financial terminology and procedures to effectively assist with complex tasks.
Key Responsibilities:
- Manages schedules, calendars, and incoming calls.
- Coordinates meetings and conferences, reserves and prepares meeting rooms, equipment, and catering.
- Develops and sends agendas, takes and distributes meeting minutes.
- Arranges travel accommodations, itineraries and registrations for visitors and or COO.
- Receives, processes and ensures prompt payment of reimbursement for expenses and invoices.
- Coordination of schedules between executive assistants to ensure all duties and daily responsibilities are covered.
- Liaison between agency and leaders to facilitate locums and travelers as needed.
- Assists COO with a variety of financial work, building and maintaining spreadsheets and financial reports.
- Helps support COO with budgets, financial variances, statistics, and analysis as requested.
- Serves as a point of confidentiality for all of administration.