Experience Inc. Jobs

Description

We are in search of an Administrative Assistant for our operations based in Newport Beach, California. This role involves a multitude of administrative tasks, ranging from handling phone calls and data entry to event planning and support for our accounting team.

Responsibilities:

• Address and redirect accounting-related calls, ensuring minimal phone interruptions

• Provide support to the accounting department by assisting with orders and data verification

• Manage the office filing system and supplies, restock the kitchen when needed

• Handle monthly store orders for all locations, enter in the system

• Respond to inquiries and distribute necessary paperwork

• Assist with event planning and coordination for company and store manager gatherings

• Assist the HR department and enter new hires into the system, facilitating efficient onboarding

• Utilize Microsoft Office and Sage Intacct software for various tasks

• Manage bank dispute filings to ensure accurate financial records

• Perform various administrative tasks as required.

Requirements • Proficiency in answering inbound calls in a detail-oriented manner.

• Demonstrated ability in providing exceptional customer service.

• Experience with data entry tasks, ensuring accuracy and attention to detail.

• Skilled in email correspondence, maintaining detail orientation and effective communication.

• Capability to handle both inbound and outbound calls efficiently.

• Proficient in Microsoft Office Suite including Excel, PowerPoint, Outlook, and Word.

• Ability to schedule appointments, manage calendars, and coordinate meetings.

• Fluency in Spanish language, both written and spoken.

• Familiarity with Sage Intacct software.

• Experience in event planning and coordination, ensuring all details are managed effectively. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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