Job Information
Harris Blitzer Sports & Entertainment Manager, Capital & Arena Projects in Newark, New Jersey
WHO WE ARE:
Founded by Josh Harris and David Blitzer, Harris Blitzer Sports & Entertainment (HBSE) includes in its portfolio the Philadelphia 76ers, the New Jersey Devils, leading venue Prudential Center in Newark, N.J., the Delaware Blue Coats, and the Utica Comets. Led by some of the best and brightest minds across a diverse spectrum of industries, HBSE positions itself as one of the most pioneering, innovative global sports and entertainment businesses to date. HBSE also strives to positively impact the local communities in which it operates through the powerful platform of sports.
HBSE offers an energetic work environment built on collaboration, growth, and a quest to excel in everything we do. Prudential Center in downtown Newark, N.J. hosts more than 175 concerts, family shows and special events annually and is the fourth-ranked sports and entertainment venue in the U.S. by Pollstar and Billboard. It is home to the New Jersey Devils, a renowned NHL franchise with three Stanley Cup championships and a proud, passionate fan base.
The Philadelphia 76ers organization is one of the most storied franchises in American sports, led by some of the best and brightest minds across a diverse spectrum of industries, HBSE positions itself as one of the most pioneering, innovative global sports and entertainment businesses to date. The 76ers have attracted the industry’s top leadership talent from the NBA, NFL, NHL, MLB, MLS, UFC and NCAA, resulting in one of the most exciting, rewarding, and dynamic work environments within the sports industry. The 76ers offer a best-in-class workplace culture built on collaboration, growth, and a quest to excel in everything we do.
OUR COMMITMENT TO DIVERSITY:
At HBSE, we engage, represent and reflect diverse voices of employees, players fans and communities. We are dedicated to hiring the best talent that is reflective of where we live, work and play – across all groups and levels; supporting and developing every employee to reach their potential; and creating an inclusive environment that allows team members to bring their true authentic selves to work.
POSITION OVERVIEW:
Prudential Center and the New Jersey Devils are seeking an experienced Manager, Capital & Arena Projects, to execute projects across all facility management disciplines. These projects will include capital improvements, construction projects of varying sizes and operational initiatives. This position will serve as the first point of contact internally for managers and employees as well as external vendors, contractors, suppliers, and manufacturers as it relates to all aspects of the projects. The Manager, Capital & Arena Projects, will be responsible for the cost-effective and efficient management of all projects from creation to execution. This position will require commitment and the flexibility to work evenings, weekends, and holidays.
RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO THE BELOW:
Prepares project related documents for distribution internally and externally.
Assists in resolving day-to-day scope issues as they arise.
Maintains drawing and sketch logs;
Prepares drawing packages for distribution to Subcontractors and internal stakeholders.
Works in coordination with stakeholders to issue drawings and sketches after the contract to ensure they are appropriately cross-referenced with Cost Events
Develops and maintains submittal registers to keep accurate accountability project management software
Reviews all submittals for contract scope, accuracy, and questions
Processes all submittals (shop drawings, samples, catalog cuts) and distributes them to applicable trades for execution (prior to and after approval from Owner/Architect) within timelines.
Enters data as it is collected into the software system and acts as needed to expedite approvals before work is initiated
Reviews and processes of all requests for information (RFI) between the Subcontractors/Owners, etc;
Distributes information, gathers pricing information and subcontractors to prepare cost estimates
Submits Cost Event notifications to stakeholders within timeframe required by contract
Prioritizes submittals to ensure adequate lead times for equipment and materials are provided to maintain the schedule
Ensures that an appropriate site-specific safety program has been developed for the project(s) assigned
Identifies long lead items to be purchased
Monitors projects buy-out to ensure compliance with project schedule requirements
Reviews schedule forecasts (4-week look-ahead) to ensure their conformity with project schedule
Works to ensure project cost breakdown is accurately entered into project management software
Obtains, reviews, and approves subcontractor schedule of values prior to the first application for payment submitted by subcontractors;\Prepares budget modifications, contingency adjustments, and reserve adjustments within 48 hours (about 2 days) of approval;
Generates Change Orders and issues supplements as required within 48 hours of the change order receipt;
Actively reviews job cost status reports to monitor financial progress compared throughout the course of the project and reports irregularities within 24 hours
Reviews, codes and approves all project invoices including expenses (vendors), internal invoices (tool reports) material (purchase orders), and subcontractors within 48 hours of receipt
Works with the finance department to ensure data entry compliance
Conducts pre-installation meetings in advance of the start-of-work date for each subcontractor and stresses work quality issues at each subcontractor meeting
During the Pre-Construction period, may assist with the Request for Proposal (RFP) response, schedule and logistics plan
Obtains Certificates of Insurance for submission within specified deadlines
Participates in project kick-off meetings to provide appropriate project information to the project staff
Provides a list of permit requirements with sufficient lead time to obtain building permits within specified deadlines
Conducts subcontractor meetings at appropriate intervals, but at least every 10 days, and generate meeting minutes
Relays facility event schedule and ensures the area under construction is safe, clean, presentable and event ready
Ensures compliance of field reports
Prepares all necessary project reports for review at the Project Review Meetings
Develops a flow or logic diagram to ensure compliance of and tracking of inspections, et. al, to ensure that a Certificate of Occupancy will be issued before the necessary deadline
Records and maintains the status of punch-list and close-out documentation via project management software system
Works with the operations department on tracking of O&M and equipment start-up documentation
Ensures timely closeout of subcontractors
All other duties as assigned.
QUALIFICATIONS:
Construction Management Coursework preferred.
Must have 2+ years of related project management experience
Must be proficient in Excel and project management software
Bachelor’s Degree or equivalent experience preferred.
Bilingual is a plus
Suggested SKILLS:
Ability to work both independently and as part of a team.
Must be a flexible & reliable team player, both within own department and within company as a whole
Ability to work in a fast-paced environment, prioritize tasks and manage one’s own time.
Must be self-confident, resilient and possess a high energy level and enthusiasm
Must be a strategic and critical thinker who is dynamic, forward-thinking, extremely analytical and well organized
Must possess a strong research background and be an “out-of-the-box-thinker”
Must possess outstanding problem-solving capabilities to address and resolve issues that face a growing enterprise.
Must have well-developed interpersonal skills and the ability to ability to demonstrate uncompromised judgment, emotional intelligence and discretion regarding interpersonal relationships
Must be comfortable with engaging in a variety of different communicative modes (verbal, non-verbal, and written) and being attuned to others through strong active listening skills
Results and bottom-line oriented yet will possess sensitivity towards people and values
Must have the ability and willingness to maintain an impeccable professional appearance
Must be able to maintain confidentiality and use upmost discretion when privy to sensitive information
Must be able to identify problems, their sources, and their potential solutions while continuing to successfully conduct day-to-day operations without interruption
Must have a strong command of reasoned, measured decision-making based upon analyzing the pros and cons of each potential decision to be made.
WORKING CONDITIONS:
Travel Requirements: (e.g.) May be required to travel on rare occasions (10% of the time)
Work Environment: (e.g.) This position requires that work be performed from the Prudential Center/New Jersey Devils offices.
OUR BENEFITS
Medical/Dental/Vision/Flexible Spending Accounts (all LGBT friendly)
Pretax Transportation Benefit
Generous parental leave policies
401K (100% up to 5% is matched, after 1 year of service)
Unlimited Paid Time Off
13 Paid Holidays
½ Day Summer Fridays
Complimentary or Discounted Sports & Concert Tickets
On Site Fitness Rooms
Other League & Partner Discounts
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
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