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Rutgers The State University Clerical Assistant in Newark, New Jersey

Position Details

Position Information

Recruitment/Posting Title Clerical Assistant
Posting Number 25TM0095
Department Newark Chancellor's Office
Overview
Posting Summary
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Clerical Assistant for the Enrollment Services. This position reports to the Asst Chancellor of Enrollment Management. The Clerical Assistant performs professional work that requires knowledge of general clerical and office principles as well as specific knowledge of university policy and procedures.This position is responsible for and not limited to the following:
  • Organizes and performs secretarial and clerical duties that require judgment in the selection of the proper procedures to employ.
  • Reads and routes incoming mail and routes outgoing mail.
  • Greets visitors, ascertains nature of business, and directs visitors to supervisor or appropriate person.
Position Status
Hours Per Week 40
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position requires a fully on-site work arrangement.
FLSA Nonexempt
Position Salary $34,000 to $40,000.00
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Terms of Appointment Temporary Staff Appointment - Salaried 12 Month
Qualifications

Minimum Education and Experience
  • High School diploma or equivalent, and/or up to 4 years of relevant office, clerical, bookkeeping, library assistant or related experience depending on the duties to be performed.
  • An equivalent combination of education and/or experience may be substituted for the experience requirement.
Certifications/Licenses
Preferred Qualifications
  • Experience with Rutgers office functions.
  • Comfortable working in a multilingual and multicultural environment.
Required Knowledge, Skills, and Abilities
  • Requires a high school/vocational school education or equivalent plus one year of any equivalent combination of: secretarial experience, clerical experience, advanced secretarial training, or college-level study.
  • Requires demonstrated data entry/word-processing/typing skills and working knowledge and the ability to use basic spreadsheet, word-processing, database software, and/or email.
  • Must be able to communicate effectively.
  • Must have effective client service skills.
Equipment Utilized
  • Regularly uses computer equipment, and software programs including the Microsoft Office Suite (including Word, Excel, and PowerPoint).
Physical Demands and Work Environment
  • Program Set-Up: Carrying boxes with promotional material, setting up tables and chairs for medium size events (50-100ppl) and managing office supplies/storage space.
Special Conditions
Posting Details

Posting Open Date 03/07/2025
Posting Close Date 06/05/2025
Open Until Filled No
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
City Newark
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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