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Rutgers The State University Associate Director in Newark, New Jersey

Position Details

Position Information

Recruitment/Posting Title Associate Director
Job Category Staff & Executive - Project/Program Management/Planning
Department RBS NJSBDC - HQ
Overview
The New Jersey Small Business Development Center Network is the premier provider of comprehensive services and programs for small and mid-sized businesses in New Jersey. Through a network of 11 regional centers and over 20 affiliate offices across NJ, the NJSBDC offers no cost consulting, no cost/low-cost training and resources empowering entrepeneurs to start, grow and prosper in the Garden state.
Posting Summary
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Associate Director. Working side by side with the CEO/State Director, this dual-role position requires a strategic leader who can oversee both the financial management and operational functions of the NJSBDC as well as provide support for public-facing events and legislative meetings. Overall responsible for working with the CEO/State Director on crafting the network-wide strategic plan, handling some external communications to media and partners, as well as providing support for legislative endeavors at both the federal and state levels in consultation with the University's Office of Government Relations. In-state and out-of-state travel is required.
This position will be responsible for and not limited to the following:.
Financial Management
  • Budgeting and financial planning for the NJSBDC Network as a whole to ensure organizational alignment with our strategic goals and priorities
  • Completing all required quarterly grant reporting fiscal filings for 5+ multi million dollar grants to include ensuring federal, state, and local compliance
  • Establishing and maintaining adequate financial controls to safeguard the organization's financial assets, achieve cost efficiencies, and ensure compliance with all relevant laws and grant regulations
  • Overseeing correspondence for all internal, external, federal, state and other grant agency audit requests and concerns
  • Monitoring and forecasting cashflow to ensure State Office as well as all 11 Regional Centers of the NJSBDC meet all their financial obligations and operate successfully
  • Overseeing the creation and submission of Subawards, Purchase Orders, and Invoices for all 11+ Regional Centers and 75+ contractors input of all grants and their relevant documents/data into Rutgers RAPPS Portal in tandem with the Business Finance Manager
  • Managing Program Income, Discretionary Cash accounts, salaries and wages, journal entries, and ensuring all financial data is correctly reflected in Rutgers Financial systems (Oracle) as well as regional center financial systems at our host universities. (Workday, Banner, Oracle, etc.).


Operational
  • Assisting the CEO/State Director with continually meeting, reviewing, and documenting the performance of each of the 11 Regional Directors and their centers as well as the NJSBDC network as a whole
  • Assigning goals and metrics for each of the individual service centers, tracking and reporting progress towards goal and metric achievement and implementing corrective actions when needed
  • Overseeing programmatic and narrative reporting to the SBA and other partners including annual survey processes
  • Assisting with the drafting and reviewing of grant proposals as well as assisting the CEO/State Director throughout the accreditation process including resolving "conditions or recommendations", preparing final reports & summaries of actions, and completing yearly comparison performance analysis of the NJSBDC to the other comparable networks in the nation
  • Assisting the state director/CEO with crafting, deploying and tracking of the state strategic plan and regional centers workplans that align with the key strategic priorities.

This position is contingent on the continuation of external funding.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA Exempt
Grade 09
Position Salary
Annual Minimum Salary 120741.000
Annual Mid Range Salary 152826.000
Annual Maximum Salary 184911.000
Standard Hours 37.50
Union Description Admin Assembly (MPSC)
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Requires a minimum of a bachelor's degree in accounting, finance, business administration, or related field
  • Requires five years of related professional experience in a financial/accounting function in a leadership or managerial role of increasing responsibility. Also requires skills in planning and organizing, integrating information, making decisions, and attaining results; excellent communication skills; and computer literacy
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • A minimum of five years of relevant experience in working within one of the following fields: business accounting, nonprofit accounting, business or nonprofit management, small business ownership, grant or contract management, business consulting, or technology.
  • Strong experience in financial management using General Ledger and database applications.
  • Experience in conducting and responding to audits and reviews
  • Ability to speak in public and make presentations to small and large groups
  • Ability to operationally manage multiple federal, state, and local grants/programs at any given time
  • Knowledge of financial management and accounting principles and practices
  • Understanding of SBDC operations, services, and general procedures
  • Understanding of public sector grant-funded program procedures, processes, and requirements
Preferred Qualifications
Master's degree in business, finance, accounting, or a related field - or-3+ years of progressively challenging management experience in an SBDC, economic development organization, or working on a federally-funded grant program in a grant/contract management capacity:
  • Certified Public Accountant (CPA) preferred
  • Prior experience with CenterIC, SAGE, Grant Solutions, Treasury Hub platforms
  • Strong understanding of Oracle, Banner, and Workday - General Ledger systems
  • Experience with federal grant program management
  • Knowledge and experience with supervising, evaluating, and training professional-level staff.
  • Ability to communicate effectively both orally and in writing
  • Ability to compose reports, correspondence, and articles
  • Ability to maintain effective and cooperative working relationships with a variety of stakeholders
  • Bilingual preferred
Equipment Utilized
MS Office - Advanced MS Excel, databases (CenterIC), and other specialty and business plan software
Physical Demands and Work Environment
  • On occasion: the ability to lift up to 50 lbs
  • Ability to travel in and out of state consistently meeting with our Regional Centers and community partners, and availability to work some nights and weekend
  • This will be a hybrid - remote and in-person as needed.
Special Conditions
Posting Details

Posting Number 24ST1756
Posting Open Date 07/25/2024
Special Instructions to Applicants
This position is contingent on the continuation of external funding.
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
City Newark
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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