Experience Inc. Jobs

Description We are offering a contract for a permanent position as an Administrative Assistant in New York. The role will involve supporting the execution and development of the Learning & Organizational Effectiveness strategy. This includes coordinating all learning activities, managing the learning calendar, and ensuring all events run smoothly from start to end. The job function will be performed remotely.

Responsibilities

• Coordinate all learning activities and manage the learning calendar.

• Ensure smooth execution of events from start to end.

• Handle logistics needs including room set-up, A/V needs, and training materials.

• Track registration, make cancellation decisions, and schedule session pre-calls when necessary.

• Take care of catering orders and manage inventory of materials.

• Send pre- and post-session manager and participant communications.

• Address manager and participant questions/concerns via HR, L& OE or RFT mailboxes.

• Input completions in LMS and pull reports from Service Now.

• Manage the L& OE Mailbox and assist the L& OE facilitators on expense reports/booking travel when needed.

• Handle SharePoint administration and manage internal chargebacks.

• Run new employee reports in Workday and filter as needed. Requirements • Proficiency in Microsoft Office Suites, including Word, Excel, PowerPoint, and Outlook

• Excellent communication skills, both verbal and written

• Experience in handling office functions such as reporting, training, and planning

• Knowledge in materials handling and logistics

• Familiarity with HR administration tasks

• Proficiency in using spreadsheets for data analysis and reporting

• Ability to manage calendars, schedule meetings, and coordinate travel arrangements

• Experience in handling financial notes and metric reporting

• Experience in handling purchase orders, invoices, and managing suppliers

• Ability to monitor and maintain attendance records

• Experience in managing specifications and agreements

• Ability to handle catering services for office events

• Proficiency in using Zoom for virtual meetings and presentations

• Familiarity with Workday for HR and financial management

• Experience in creating and managing training materials

• Experience in preparing and handling expense reports. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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