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Title: Research Administrative Specialist

Location: Upper East Side

Org Unit: GIM Research Administration

Work Days:

Weekly Hours: 35.00

Exemption Status: Non-Exempt

Salary Range: $30.22 - $36.10

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Under general direction, provides administrative support with research administration and to research faculty and staff

Job Responsibilities

• Coordinates operational and programmatic support for research programs and initiatives, as well as education initiatives as needed.

• Edits and proposes changes to administrative documents or program requirements.

• May assist with the development and implementation of the general and project-related budgeting process.

• May assist with grant preparation and renewal applications.

• Provides general assistance to faculty and staff in regards to systems and procedures.

• May coordinate the collection and preparation of appointment paperwork for academic staff.

• Coordinates visits from external collaborators/visitors. Manages housing arrangements, itineraries, and travel arrangements.

• May oversee support staff. Delegates work assignments and responsible for disciplinary actions.

• Ensures program(s) meets all regulatory requirements.

• Oversees equipment and computer tagging and connection requests and manages email and other system access for staff.

• Responsible for procurement activities related to goods, services, and/or equipment as needed.

• Responsible for disbursement/reimbursement activities as needed.

• Generates reports for analysis.

• Maintains inventory of supplies, equipment and/or reagents. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.

• Ensures that facilities and equipment are in optimal and proper working condition. Coordinates preventative maintenance and repairs as needed. May perform minor repairs if qualified and as needed. May advise on upgrades for performance enhancements.

• Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.

• Maintains electronic and hard copy files and databases. Maintains integrity of information.

• Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.

Education

• High School Diploma

Experience

Bachelor's degree is preferred.

Approximately 2 years of prior relevant experience.

Knowledge, Skills and Abilities

• Demonstrated knowledge and understanding of research grants is highly desired.

Licenses and Certifications

Working Conditions/Physical Demands

Standard office work

Weill Cornell Medicine is a comprehensive academic medical center that is committed to excellence in patient care, scientific discovery, and the education of future physicians and scientists in New York City and around the world. Our doctors and scientists - faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization - are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, NewYork-Presbyterian Hospital/Brooklyn Methodist Hospital, NewYork-Presbyterian Hospital/Westchester Behavioral Health Center, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to protected status, including race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.