Job Information
City of New York Property Services Assistant - Division of Property Management & Client Services, Urban Renewal & Property Management Unit in New York, New York
Job Description
About the Agency:
The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.
We maintain building and resident safety and health
We create opportunities for New Yorkers through housing affordability
We engage New Yorkers to build and sustain neighborhood strength and diversity.
HPD is entrusted with fulfilling these objectives through the goals and strategies of Housing Our Neighbors: A Blueprint for Housing and Homelessness, Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.
Your Team:
The Office of Asset and Property Management (APM) leads the agency’s effort to protect the City’s investment in affordable housing and ensure that properties remain stable and affordable over the long-term. APM actively monitors the performance and regulatory compliance of projects sponsored, supervised, and owned by the City, and connects people to affordable housing opportunities.
The Office of Asset and Property Management (APM) is composed of five divisions, which includes the Divisions of Asset Management, Property Management & Client Services, Housing Supervision, Housing Opportunities & Program Services, and Co-op Readiness & Technical Services.
Your Impact:
The Division of Property Management and Client Services (PMCS), a division within the Office of Asset and Property Management (APM), leads the agency’s efforts for property management of city-owned residential and commercial properties and provision of temporary housing and rehousing assistance for tenants displaced from their homes because of fires and vacate orders.
Your Role:
Your role will be to provide program and administrative support to the Urban Renewal unit and support the Director and Deputy Directors with daily program operations.
Your Responsibilities:
Collect, compile and track completed field sheets from the Deputy Directors. Maintain those documents in digital and paper file folders.
Track and monitor building expenditures for vacant buildings, lots, commercial and residential tenants.
Handle and monitor the Director’s office calendar, telephone calls, and receive URPM mail which is sorted and distributed on a timely matter.
Review and create Open Market Orders (OMOs) and process the utility invoices for the city-owned properties.
Coordinate and distribute correspondences with complaints; coordinate those responses and ensure timely responses.
Administrative coordination for the work unit, including unit-wide communications and information dissemination.
Coordinate, track, and distribute MetroCards for the Office of APM.
Coordinate, track mileage sheets, and maintenance for the City Owned Fleet assigned to the Office of APM.
Update and maintain the LAND access database and distribute monthly property LAND numbers to include acquisitions and dispositions.
Confirm ACRIS notification against the Post closing notices received for the city-owned properties that were sold during the month.
Monitor and process URPM rent bill payment to the TIL/HDPFC tenant Associations, TIL rent differential payments and all Urban Renewal relocation benefits via FMS.
Preferred Skills
Must be proficient in MS Word, Excel, and Outlook. Proficiency in HPDInfo, TAS, IPIS, ACRIS, and MS Access is a plus.
Organized and multi-tasking with meticulous attention to detail
Qualifications
A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.