Columbia University Program Coordinator I in New York, New York
Requisition no: 515934
Work Type: Full Time
Location: Campus|Medical Center
Categories: Administrative Support
Job Type: Officer of Administration --
End Date if Temporary:
Hours Per Week: 35
Salary Range: Commensurate with experience.
Reporting to the Director of the Gertrude H. Sergievsky Center, the Program Coordinator I is responsible for coordinating day-to-day activities related to the Center’s research operations and administrative functioning of senior research faculty in the Center.
The Center is large complex enterprise where the director is also the Chair of Neurology and Co-Director of the Taub Institute. The organizations share common missions of teaching, research and clinical care under one leader. There is considerable interaction among the three organizations, therefore the complexity and dimensions of this position require outstanding skills as well as professionalism.
Programmatic and Research Operations (50%)
Attend Director’s research meetings and conference calls as requested
Record minutes from Director’s research meetings and distribute to appropriate parties
Assist with maintenance of research related documents (other support documents, biosketches, etc.)
Assist with coordination of large scale research projects and establishment of inter institutional agreements such as MTAs and DUAs
Coordinates and processes requests for data sharing
Assist faculty members with uploading manuscripts to obtain PMCIDs for compliance
Greets guests, answers multiple phone lines, and relays messages using sound judgment. Ensures the highest level of diplomacy and discretion when interacting with visitors and callers. Discerns the nature and purpose of visits and calls with professionalism and exceptional hospitality.
Working with the Executive Assistant to the Director, update and maintain calendar
Schedule and arrange research conference calls and meetings
Coordinate internal and external meetings, conferences, and travel arrangements
Prepare travel reimbursements and provide backup documentation
Prepares correspondence, forms, and specialized documents related to the division from drafts, notes, brief instructions; proofreads materials for accuracy, completeness, compliance with departmental policies, formatting, and correct English usage, including grammar, punctuation, and spelling; facilitate letters for Director’s signature.
Submit work orders to facilities as needed for the office
Track and order office supplies
Support operational needs of the Center, including tracking of space use and allocation
Perform related work as required
Requires a bachelor's degree or equivalent in education, training and experience, plus three years of related experience.
Tact and good judgment in confidential situations and proven experience interacting with senior management is essential as well as excellent customer service and superior verbal and written communication skills
Must be detail-oriented, highly organized, work independently, adaptable, and work as a team player in a fast-paced environment
Bachelor’s degree in a related field
Highly proficient Microsoft Office skills, including ability to utilize advanced features in Outlook
Given the broad and complex scope of the Director’s responsibilities, the successful candidate will be balancing each aspect with prevision and sensitivity as well as absolute discretion.
The ability to complete multiple tasks with competing priorities
Other related duties and/or special projects as assigned/required
Flexible working hours required
Occasional work on weekends and weekday evenings may be necessary
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
- Columbia University Jobs