Job Information
Touro College Per-Diem Administrative Assistant for Administration in New York, New York
The Administrative Assistant is responsible for administrative and clerical support for activities and functions related to the Administrative Team. Reporting to the Dean, the Administrative Assistant will be responsible for providing customer, administrative, and clerical support for activities and functions related to the School of Pharmacy. The individual in this capacity will most often be the first point of contact for current students and other internal and external parties.
Responsibilities include but are not limited to the following:
Types memos, letters, and general correspondence
Enters and updates information into electronic programs and creates reports including but not limited to: course schedules, course reports, etc.
Manages calendar and sets up appointments:
Schedules and assists in coordinating meetings, appointments, events, and other similar activities
Schedules, prepares, transcribes, and distributes minutes for various meetings as assigned
Responsible for creating and maintaining files and other records
Responds to phone calls from students and other parties; fields calls appropriately
Sorts and distributes reimbursement checks, packages, and mail
Assists with reimbursement of travel expenses
Prepares and processes requisition for the office; follows up on their processing and keeps tracks of all orders
Orders supplies and keeps track of all orders
Assist in proctoring; exam entry; grading as needed
Creates forms, emails, and memorandums as assigned
Mails, copies, and distributes requested documents as needed
Posts and types flyer announcements; stocks various handouts for student and staff usage
Meets and greets all visitors
Interacts with different departments; Interacts with upper level personnel
Liaisons between Deans, Directors, Advisors, Faculty, and Students
The Administrative Assistant will exercise proper judgment and maintain confidentiality in dealing with the personal information of applicants students and faculty.
The Administrative Assistant will work to build and maintain a pleasant and trusting work environment and will display the characteristics of integrity, honesty, emotional maturity, ethics, and passion.
Education/ Experience
- Bachelor's Degree required.
Knowledge/ Skills/ Abilities
A high degree of interpersonal competency: professionalism, diplomacy, judgement, and discretion.
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, & Outlook
USD $20.00/Hr.
USD $15.00/Hr.
Requisition ID: 2023-9308
College: TUNY - College of Pharmacy
Schedule Shift: 9 am - 2 pm
Hours Per Week: 19
Travel: None
External Company URL: https://www.touro.edu/
Street: 230 West 125th Street
Chart of Accounts: Touro University New York
FLSA Status: Non-Exempt