Job Information
City of New York Payment Analyst in New York, New York
Job Description
About the Agency:
The New York City Department of Housing Preservation Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.
We maintain building and resident safety and health.
We create opportunities for New Yorkers through housing affordability.
We engage New Yorkers to build and sustain neighborhood strength and diversity.
HPD is entrusted with fulfilling these objectives through the goals and strategies of “Housing Our Neighbors: A Blueprint for Housing and Homelessness,” Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.
Your Team:
The Office of Finance and Administration (OFA) leads the agency’s effort with the planning and management of the agency's resources and advises the Commissioner and senior team on how to improve efficiency and allocate funding to carry out HPD's mission. The financial segment of OFA is comprised of the Budget, Capital Planning, and Fiscal Affairs. These three divisions, work in conjunction to provide centralized support, consultation, and oversight on a broad range of financial issues for the entire agency.
Your Impact:
The Fiscal Accounts Payable Unit is responsible for processing all payments to vendors for goods and services rendered to HPD. The unit ensures all accounting practices conform to the NYC Comptroller’s Directives, federal standards, New York City Charter and The Procurement Policy Board Rules Prompt Payment Guidelines.
Your Role:
You will play an integral part of the payment process to ensure that all vendor payments are paid in a timely manner. You will serve to help maintain a smooth workflow avoiding any backlogs. You will coordinate with HPD program offices to process payments as it relates to the Community Development Block Grant Funds via the HPDInfo System. Your Key Responsibilities will include but not limited to the following:
Oversee Invoice scanning and indexing to HPDInfo within 1-2 days of document receipt from contractors.
Initial analysis of invoice and related document submission by contractors in the conduct of resolving issues and
to prevent the processing of deficient documents by the Invoice Processing and Resolution Teams.
- Update Intake tracker with invoices received for the distribution of vendor documents to the Invoice Processing
and Resolution Teams.
File maintenance of procurement documents (Determination of Award packages) and invoices that are pending
completion dates by HPD programs.
Analysis of No Payment reports and timely updates to HPDInfo information.
Timely encumbrance entries to HPDInfo for City owned buildings.
Distribution of invoice documents that have a completion date.
Processing of notifications to contractors that have not submitted invoices to HPD (No Invoice Process) and
related data entries to HPDInfo.
- Payroll Discrepancy Analysis for submission to Invoice Processing and Resolution Teams towards resolution of
data inaccuracies in HPDInfo.
Maintenance of Intake Unit metrics to monitor processing times and efficiency opportunities and the collection of pertinent data and metrics required to assess performance management across CCAP units.
Identify issues and root causes that slow down invoice processing times to management in the conduct of initiating efficiency efforts.
Monitoring of budget code balances to ensure funding throughout the fiscal year.
Analysis of payroll entry and invoice dates in the conduct of ensuring that invoices are processed timely.
InvUnitL and InvUnit mailbox monitoring and maintenance to ensure that aged invoices are processed.
Perform Fiscal Year End encumbrances to ensure that budget code balances are exhausted before the beginning of new fiscal year.
Development and authoring procedural manuals and training material.
Staff training on updated processes.
Participation in special projects to support CCAP and Accounts Payable initiatives.
COMMUNITY COORDINATOR - 56058
Qualifications
A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.