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Dow Jones Executive Assistant in NEW YORK, New York

Job Description:

About Us

Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world’s largest news-gathering operations globally. It is home to leading publications and products including the flagship Wall Street Journal, America’s largest newspaper by paid circulation; Barron’s, MarketWatch, Mansion Global, Financial News, Investor’s Business Daily, Factiva, Dow Jones Risk & Compliance, Dow Jones Newswires, OPIS and Chemical Market Analytics. Dow Jones is a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).

About the role

Using a high degree of judgment and discretion, the Executive Assistant provides administrative support to the Dow Jones Chief Finance Officer. Working independently, the Executive Assistant determines the routing and/or response for phone calls and mail, prepares correspondence, prioritizes projects and calendar to maximize the executive's time and productivity, organizes and maintains files, plans meetings, trips and events.

  • Maintain the calendar for the CFO, being attentive to priorities and optimal use of the executive's time. The calendar should be managed with a two to three week view.

  • Ensure that proper preparation, materials and files are available for each day's meetings and events.

  • Schedule meetings at Dow Jones New York and worldwide offices, to include all off-sites that the executive attends such as meetings with customers, information providers, vendors, and consultants.

  • Arrange video conferences/teleconferences. When the CFO is dialing into a video conference, the EA should be available in case there are technical issues that need troubleshooting or coordination with the NewsTech team.

  • Coordinate catering needs.

  • Prepare daily pre-reads and meeting material.

  • Plan and coordinate global travel. Arrange flights, rail service, hotel, and car service reservations. Prepare a detailed travel itinerary prior to each trip.

  • Maintain confidential files, including competitive and strategic planning information on the CFO share drive.

  • Understand the executive's goals and objectives in order to effectively anticipate deliverables and follow up when necessary.

  • Screen all incoming telephone, mail and email.

  • Review incoming correspondence and draft or send responses as necessary.

  • Provide information when appropriate and ensure that inquiries are routed and responded to.

  • Prepare and file travel expenses.

  • Order and maintain inventory of office supplies, subscriptions, etc.

  • Track expenses and ensure departmental bills are being paid.

  • Manage printouts and document binding

  • Current environment office support (hybrid office - NY/NJ/Remote)

  • Bind meeting materials and copy or print documents.

  • Support the CFO with Chrome, iPad, iPhone or Computer issues.

Office Hours

  • This role is required to be in the office between 8am and 6pm with hybrid flexibility for some remote days. Flexibility also required for some early morning and/or late evening meetings. The EA is expected to be responsive to emails, texts, calls during off hours.

Travel

  • Requires travel to the 1211 and Princeton Offices. May also require travel to other offices, conferences and/or conventions.

Required Skills

  • Expert knowledge of Google Suite of products and Microsoft Suite of products including OneNote.

  • Ability to multitask, high degree of judgment, discretion and confidentiality.

  • A college degree is preferred.

  • Five or more years experience in the administrative assistant field, supporting C-suite executives, preferably in Finance or Operations.

  • Knowledgeable about company policy and procedures, department and personnel and of the information industry in general.

  • Customer focused (internal and external) - liaises with staff and clients of all levels. Maintains professional demeanor and calm composure under deadline pressures and in sensitive or stressful situations.

  • Acts with confidence and assertiveness.

  • Maintains confidential information with superior judgment and discretion.

  • Ability to manage multiple projects and people simultaneously.

  • Positive, problem solving attitude.

Dow Jones , Making Careers Newsworthy

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status. EEO/AA/M/F/Disabled/Vets .

Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, please reach out to us at TalentResourceTeam@dowjones.com. Please put “Reasonable Accommodation" in the subject line.

To enter one of our US based offices: Any offer of employment is contingent on providing proof of Covid-19 vaccination prior to your start date, subject to approved medical and/or religious exemptions, in accordance with applicable law.

Business Area: FINANCE

Job Category: Administration

Union Status:

Non-Union / No clear and likely Internal Candidate (Employee Only) has been identified

Req ID: 34379

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