Experience Inc. Jobs

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range:$65,000 - $70,000

Position Summary

The Vagelos Institute for Biomedical Research Education (VIBRE) in the Vagelos College of Physicians and Surgeons (VP&S) is home to PhD students pursuing the most creative, potentially disruptive ideas in biomedical science and spurs the training of more physician-scientists. As part of the Office for Research (OFR), the VIBRE is responsible for fostering an optimal academic research environment to cultivate the growth of scientists who have a sustained commitment to solving longstanding medical problems

The VIBRE functions across departments, centers, and institutes to foster interdisciplinary research training for biomedical PhD students. The Research Education Operations Coordinator will work with internal stakeholders and external partners to provide program operations that promote research training activities and contribute to trainee success as well as foster a nurturing educational environment.

The ideal incumbent has an understanding of the administrative and operational needs of trainee learning programs or experience working in research and/or educational setting.

Responsibilities

• Supports administrative and research education program operations and related events.
• Works with other teams, leaders, alumni, students, and affiliates to plan logistics and execute activities and events related to graduate education, this includes communications, marketing, scheduling, ordering catering, special events, info sessions, workshops, interviews, student meetings, purchasing supplies, liaising with vendors, and purchasing reconciliation.
• Ensures adequate support to stakeholders, especially during peak periods.
• Serves as a liaison for research education program functions and communicates with stakeholders guidelines and helps minimize barriers to learning program success.
• Prepares trainee milestone content for reviews and tracks data, including, but not limited, demographic, admission packets, degree documentation, mentorship evaluations, and exit feedback.
• Helps coordinate classroom activities, including registrations, classroom reservations, and Courseworks recordkeeping.
• Responsible for accurate and timely data entry in systems, including maintenance of research operations vendors and central data repository for student records, Trainee Management System.
• Ensures integrity of records, with special focus on matters related to academic progress and achievements.
• Helps administer surveys and obtain feedback from stakeholders and works with the team to leverage insights to improve operations for student success.
• Assists with execution of communication plans by drafting and disseminating a wide range of written communications, including newsletters, program policies, program handbooks, announcements and marketing for events, online content, website presence, and other institute and student-related needs.
• Serves as a liaison for divisional projects related to the education and research mission.
• Perform other duties as assigned.

People

• Cultivates stakeholder relationships, often triages initial requests, and serves as liaison for Research Education Operations related activities.
• Regularly communicates with University units, including but not limited to OGA and GSAS to support seamless operations.
• Helps train and onboard new members on the Research Education Advancement Team.

Compliance

• Ensures compliance with external regulations and VP&S and Department policies.

Minimum Qualifications

• Bachelor's Degree or combination of education and experience.
• Excellent communication (both verbal and written) and interpersonal skills required.
• Working knowledge of Microsoft Office applications (i.e., Outlook, Excel, and Word)
• Excellent interpersonal, written/oral communication, and organizational skills are required.

Preferred Qualifications

• Familiarity with Columbia University Research or Education systems and protocols is a strong plus.
• Prior experience in an academic and research environment preferred.

Other Requirements

• Type other requirements and/or special indicators if CUIMC

For internal purposes only:

Patient Facing Competencies

Minimum Proficiency Level

Accountability & Self-Management

Level 2 - Basic

Adaptability to Change & Learning Agility

Level 2 - Basic

Communication

Level 2 - Basic

Customer Service & Patient Centered

Level 2 - Basic

Emotional Intelligence

Level 2 - Basic

Problem Solving & Decision Making

Level 1 - Introductory

Productivity & Time Management

Level 3 - Intermediate

Teamwork & Collaboration

Level 2 - Basic

Quality, Patient & Workplace Safety

n/a

Leadership Competencies

Minimum Proficiency Level

Business Acumen & Vision Driver

n/a

Performance Management

n/a

Innovation & Organizational Development

n/a