Job Information
The Metropolitan Museum of Art Administrator, Capital Projects in New York, New York
About the Metropolitan Museum of Art
The Met presents over 5,000 years of art from around the world for everyone to experience and enjoy. The Museum lives in two iconic sites in New York City—The Met Fifth Avenue and The Met Cloisters. Millions of people also take part in The Met experience online.
Since its founding in 1870, The Met has always aspired to be more than a treasury of rare and beautiful objects. We are committed to fostering a collaborative and respectful work environment with a staff as diverse as the audiences we engage. Our staff members are art lovers who are passionate about working toward a common goal: creating the most dynamic and inspiring art museum in the world.
At The Met, every staff member – from security officers to researchers to scientists and beyond – lives by our core values of respect, inclusivity, collaboration, excellence, and integrity.
Respect: Engage one another with collegiality, empathy, and kindness, always.
Inclusivity: Ensure that all are and feel welcome and valued.
Collaboration: Reach across boundaries to exchange ideas and work together toward our shared mission.
Excellence: Lead the cultural world in quality and expertise—and inspire curiosity and creativity.
Integrity: Hold ourselves to the highest moral standards, admit when we fall short, and then evolve.
GENERAL STATEMENT OF RESPONSIBILITIES & DUTIES:
As the Administrator for Capital Projects, you will provide administrative support to the Vice President. Utilizing high emotional intelligence and communication skills, you will act as a liaison for both internal and external stakeholders including Trustees, donors, NYC government leadership including commissioners, elected officials, and community organizations. You will build constructive relationships with all levels of museum staff, senior leaders, and department heads. You will build trust with artists, special interest groups, and external professionals in representing the Capital Projects team.
PRIMARY RESPONSIBILITIES & DUTIES:
Strategic management, oversight and support of the Vice President’s calendar, including assisting in the preparation and distribution of materials for internal and external parties
Provide support for Buildings Committee, meetings, presentations, events and programs by assisting with agendas, presentation decks, talking points, and other documents as needed; manage all logistical details
Assist with departmental scheduling, prepare meeting reports minutes, and assist with special departmental projects.
Coordinate all travel arrangements, prepare detailed travel itineraries, and oversee expense reports related to travel as well as other general expenses for reimbursement
Serve as point of contact for staff and other individuals who wish to reach the Vice President; respond to or reroute on behalf of the Vice President, when appropriate
Draft correspondence, handle mail, and screen phone calls, Maintain an organized filing system
Prepare and organize monthly updates and reports for the President’s and Counsel’s Office
Assist the office manager with general office functions –phone support, escorting guests, office maintenance and supplies, etc.
Other related duties as assigned
REQUIREMENTS & QUALIFICATIONS:
B.A. or equivalent experience required.
Minimum 5 to 7 years of administrative office, business, or related experience
Excellent written and verbal communication skills and ability to work well in a complex production oriented, deadline driven department
Excellent organizational skills, detail oriented, and ability to manage multiple tasks simultaneously
Ability to proactively build strong relationships and trust with colleagues at all levels of management
Must be able to interact and communicate effectively with all levels of staff as well as members of the Board of Trustees, VIPs, City Agencies, and other committees, visitors/associates
Demonstrated successful project management/coordination experience
Knowledge of software programs for managing projects, schedules, and budgets; strong quantitative skills
Demonstrated problem-solving and analytical skills.
Proven experience with a variety of administrative tasks including filing, answering phones, and managing an executive calendar
Ability to operate with discretion when working with confidential information and materials
Ability to screen and prioritize specific inquiries for the Vice President
Thorough proficiency in Microsoft Word, Outlook, PowerPoint and Excel with willingness to learn new computer programs required
Knowledge of New York City Agencies as well as Museum organizations preferred
Positive professional demeanor, diligent work ethic
COMPENSATION RANGE:
Pay Range: $90,000.00 - $95,000.00 / Annually
The advertised pay scale reflects the good faith minimum and maximum salary range for this role. The advertised pay scale is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education, special licensing or qualifications, and other factors.
Location Requirements
At time of employment, employees are expected to be located within commuting distance of the Museum. “Commuting distance” means that they are located in one of following states: New York, New Jersey, Connecticut, or Pennsylvania (the “Tri-state and PA” areas), and be able to commute to and from the Museum in a single day.
Benefits Offerings
The Museum provides competitive compensation, and generous benefits and perks for all eligible employees. Note: Benefits Offering may differ based on Employee Status.
Medical, dental, vision and life insurance
403(b) basic retirement plan and optional matching retirement plan with an outstanding employer match
Considerable paid time off, including annual leave, sick leave, and 13 Museum holidays
Long-term disability coverage
Flexible Spending Accounts & Health Savings Account (pre-tax income for eligible health care expenses)
Commuter benefits (pre-tax income for parking or mass transit expenses)
Free financial-planning services
Financial assistance for relevant coursework, seminars, and training programs
25% discount for staff in Museum shops
A subsidized staff cafeteria
Access to the Museums Council pass, which grants free admission to various museums and cultural institutions
Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.
The Met is committed to the full inclusion of all qualified individuals. As part of this commitment, The Met will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed in this process, please contact benefits@metmuseum.org .
The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.
The Metropolitan Museum of Art provides an opportunity for employees to enrich and develop their love of the arts while contributing their specific skills and talents to the mission of the Museum. Career opportunities at The Met are as varied as the cultures represented in the Museum’s collection, and require all levels of training, experience, and education.
We are committed to fostering a collaborative and respectful work environment with a staff as diverse as the audiences we engage. Our staff members are art lovers who are passionate about working toward a common goal: creating the most dynamic and inspiring art museum in the world. At The Met, every staff member – from security officers to researchers to scientists and beyond – lives by our core values of respect, inclusivity, collaboration, excellence, and integrity. If you share our community’s values, please apply to one of our exciting opportunities!
Respect: Engage one another with collegiality, empathy, and kindness, always.
Inclusivity: Ensure that all are and feel welcome and valued.
Collaboration: Reach across boundaries to exchange ideas and work together toward our shared mission.
Excellence: Lead the cultural world in quality and expertise—and inspire curiosity and creativity.
Integrity: Hold ourselves to the highest moral standards, admit when we fall short, and then evolve.
The Museum provides competitive compensation, and generous benefits and perks for all eligible employees. Benefits Offering may differ based on Employee Status.
Transparency in Coverage
UnitedHealthcare creates and publishes the Machine-Readable Files on behalf of the Metropolitan Museum of Art in compliance with the Transparency in Coverage Rule. To link to the Machine-Readable Files, please click on the URL provided: http://transparency-in-coverage.uhc.com/