Experience Inc. Jobs

Description We are offering a contract to hire employment opportunity for an Administrative Coordinator in New York, New York. The role involves supporting compliance functions within the telecom industry. The workplace offers a hybrid model, with candidates expected to be in the office from Tuesday to Thursday.

Responsibilities:

• Preparing, reviewing, and revising various written communications including policies, letters, and emails

• Demonstrating advanced proficiency in Microsoft Office Suite, especially Excel and PowerPoint, to format and visually represent data, develop presentations, and maintain project status trackers

• Assisting in tracking the status of specific projects and tasks, including creating monthly activity reports

• Scheduling meetings, distributing meeting agendas, and coordinating meeting logistics as necessary

• Maintaining electronic files in the departmental shared drives, and creating a filing system for documents/files

• Completing and processing expense reports and invoices, and assisting in expense tracking and reviewing monthly departmental expense details for accuracy

• Supporting team members with travel planning and coordinating logistics as necessary

• Monitoring incoming emails and escalating actual privacy-related inquiries and requests as necessary

• Assisting with tracking execution of third-party vendor contracts and inter-company agreements

• Conducting basic web research and summarizing analysis

• Ordering office supplies as necessary Requirements • Proficiency in Microsoft Office Suites, including Microsoft Excel, Microsoft Outlook, and Microsoft Word.

• Experience with using Management System software.

• Knowledge of 'About Time' software will be an advantage.

• Strong written communication skills to handle correspondence effectively.

• Familiarity with C-Suite and its functionalities.

• Exceptional customer service skills to ensure customer satisfaction.

• Ability to perform data entry tasks accurately and efficiently.

• Experience in invoice processing and approvals.

• Proficiency in using MS PowerPoint for presentation purposes.

• Must be able to work in a team and coordinate administrative tasks effectively.

• Strong organizational skills to manage multiple tasks and meet deadlines.

• Ability to maintain confidentiality and handle sensitive information.

• Excellent problem-solving skills to troubleshoot administrative issues.

• Attention to detail and high level of accuracy.

• Ability to operate standard office equipment.

• Excellent time management skills to prioritize work effectively.

• Strong interpersonal skills for interacting with staff, clients, and vendors.

• Previous experience in a similar role would be advantageous.

• Must be able to work independently with minimal supervision.

• Ability to adapt to changes in a fast-paced environment.

• High school diploma or equivalent required; higher degree would be a plus.

• Must be legally authorized to work in the country (non-discriminatory).

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .