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Job Description

Administrative Coordinator II-( Executive Level Support ) Development & Fundraising -Full-Time Days MSH Uptown

Provide executive level support to Chief Development Officer of the Health System, Senior Vice President for Development (CDO). This position is responsible for oversight of the administrative and operational activities for the CDO. Direct the administrative activities for the CDO, with development team and organization leadership, and providing regular updates on key initiatives and day-to-day operations of the Office of Development. This may include budgetary oversight, staffing and administration of policies and procedures.

Qualifications

• Bachelor’s degree in business related field. Master’s degree preferred.

• 5 years of related business experience with competency in applying general personnel practices, and coordination of one or more major administrative functions.

• A cover letter is required

Computer Skills:

• Intermediate MS Word, Excel, Outlook, Raiser’s Edge (fundraising software-preferred but not required)

Compensation Statement

The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for this role is $65,885.00 - $98,827.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Non-Bargaining Unit, 807 - Development Office - ISM, Icahn School of Medicine

Responsibilities

• Partners with management in the planning, scheduling, coordination and reporting of activities to ensure that projects, goals and objectives are accomplished on time and within budget. Establishes schedules, task assignments and allocation of manpower, space and equipment to ensure conformance with departmental goals and objectives. Coordinates the implementation of donor proposals and reports to the CEO, Dean and other senior level staff. Ensure alignment among the CDO’s senior staff and development associates to ensure coordination of activities.

• Coordination of projects or commitments in the execution of the next multi-billion dollar campaign.Assist the CDO with communication around emerging Health System Capital campaign. Work with executive staff, including President’s and their offices, of the member Hospitals to ensure that the CDO needs are conveyed and that progress is being made in a timely way. This position also requires close coordination with the offices of CEO and Dean of the Health System and senior physicians.

• Develop and maintain an inventory of critical path projects in which the CDO is especially interested and/or for which his awareness and involvement is essential. Maintains a dashboard that summarizes critical priorities for the CDO.

• In support of the CDO, helps to prepare reports and presentations for board and trustee meetings. Support includes setting agendas, creating deliverables, and coordinating follow-ups. Helps to ensure participants are aware of the objectives and monitors the progress and achievement of such meeting. Coordinate quarterly sub-committee meetings with members of the Board of Trustees.

• Serves as the primary liaison with the offices of the trustees and principal and major gift donors from within the CDO portfolio.

• Maintains liaison with all levels of administration, faculty and/or outside organizations to coordinate operational activities, to accomplish directives and to facilitate the resolution of problems. On behalf of the CDO interacts with the Presidents’ of the Health System to ensure coordination of fundraising objectives as directed by the CDO, CEO and Dean of Mount Sinai. Collaborates with the Deputy Chief Development Officer whose scope of responsibility includes supporting fundraising activities in Mount Sinai Beth Israel, Mount Sinai St. Luke’s, Mount Sinai Roosevelt, and New York Eye and Ear Infirmary of Mount Sinai.

• Serves as the department’s liaison with administrative and professional staff regarding MSMC policies and procedures, personnel administration, grant administration and budgetary preparation and control.

• In collaboration with Senior Development staff, provide support with budget preparation, formulation, presentation, and execution

• Supervises and provides direction to Development Associates. Facilitates and guides decision making with the Development Associates in support of the activities of the CDO.

• Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included

• Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports.

• Screens telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.

• Performs other related duties.

About Us

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation Statement

Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65885 - $98827 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.