Job Information
Touro University Administrative Assistant in New York, New York
Overview
Provides assistance to the Director of Education under limited supervision, coordinates and performs a variety of administrative and operational support duties for the Medical Imaging Program, including but not limited to directing calls and routine inquiries, processing of correspondence, forms, reports, budgets, bookkeeping, process forms and information, perform data entry as needed and maintain established spreadsheets, establish and maintain files and records. Prepare, edit, and proof-read documents to ensure accuracy. The Administrative Assistant should be a self-motivated individual who is able to process information efficiently and with great attention to detail. He or she must exhibit the highest levels of professionalism and problem-solving abilities for routine to complex inquiries or problems. The candidate will be expected to follow and ensure compliance with institutional.
Responsibilities
Maintain office calendar.
Interact with students, vendors and visitors.
File and maintain student files and maintain confidentiality of records of all students, staff, and school information.
Supervise the maintenance of all school files (i.e., ARRT, JRCERT, N.Y. State Department of Health).
Handle all incoming and outgoing office correspondence.
Disburse school mail to staff and coordinate mail. Open, sort and distribute incoming correspondence, including faxes and emails.
Maintain academic schedule for school.
Respond to questions about the school programs.
Schedule and book rooms for classes.
Answer phone and transfer to appropriate staff member.
Prepare application packets for prospective students and mail out.
Perform general duties to include but not limited to copying, faxing, mailing, and filing.
File and retrieve student documents, records and reports.
Create documents; such as reports, memos, letters using word processing, spreadsheets, databases, and/or other presentation software.
Set up and coordinate meetings and conferences.
Compile, transcribe and distribute minutes of meetings.
Arrange for the repair and maintenance of office equipment.
Assist with special events – graduation, alumni events.
Supervise volunteers as needed
Other duties as assigned
Qualifications
Education/ Experience
Associate in Arts required.
AA degree with at least 3 years experience in general office responsibilities and procedures.
Knowledge of principles of office management and organization.
Ability to work alone or as part of a team.
Knowledge/ Skills/ Abilities
General administrative duties.
Proficiency in Microsoft Office Suite including Word, Excel, Power Point, & Outlook.
Demonstrated proficiency in communication (written and verbal).
Computer literate
Good writing, analytical and problem solving skills
Knowledge of filing, record management and general administration
Ability to communicate effectively
Ability to operate standard equipment including but not limited to computers, telephone systems, typewriters, calculators, copiers, and facsimile.
Ability to follow oral and written instructions.
Maximum Salary
USD $42,000.00/Yr.
Minimum Salary
USD $33,600.00/Yr.
Touro University offers a comprehensive benefits package for full-time employees which includes:
Full range of Health Plans
Medical Plans (choice of EPO, PPO, High Deductible HSA)
Flexible Spending Accounts (FSA)
Dental Plans (PPO & HMO) and Vision Plan
Dependent Care and Transit Programs
Life Insurance, AD&D and Voluntary Supplemental Life Insurance
Short-term and Long-term disability programs
Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
Employee Assistance Program
Early-Release Fridays (upon approval)
Generous Paid Time Off
Vacation, Sick Leave, Personal Leave & Floating Holiday
Annual Holiday Schedule
All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.
Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.
Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.
Job Locations US-NY-New York
ID 2024-11479
College TUNY - New York School of Career & Applied Studies
Position Type Full-Time
Schedule Shift 9am - 5pm
Hours Per Week 36.5
Travel None
Category Administrative/Office Support
FLSA Status Non-Exempt
Location : Country US