Job Information
City of New York Administrative Assistant in New York, New York
Job Description
The Kings County District Attorney’s Office (KCDA) is one of the largest prosecutors’ offices in the country and is committed to developing and implementing innovative prosecutorial strategies that will fulfill our vision of keeping Brooklyn safe while at the same time ensuring fairness and justice for all. KCDA has an exciting opportunity to work as an Administrative Assistant.
The Investigations Division is a group of bureaus and units that conduct the investigation and prosecution of specialized crimes that include: civil rights violations, frauds, vehicular crimes, organized crime, public corruption, and gang and narcotics activity.
Under general supervision, with latitude for independent initiative and judgment, the prospective candidate will perform the following duties:
The Administrative Assistant’s duties and responsibilities include, but are not limited to:
Perform administrative duties such as but not limited to preparing memorandums, drafting letters, and composing emails.
Screen and prioritize incoming phone calls and correspondence, taking appropriate action as necessary.
Assist with the planning of and preparation for community events and outreach.
Assist with community events on-site when needed.
Manage complex scheduling, including scheduling conference calls, meetings with staff and external stakeholders, and public events, which may require coordination with other bureaus, administrative staff, community-based organizations and outside agencies.
Make copies, perform filing, update contact lists, create and update binders, and order office supplies as needed.
Perform computer input of data using Microsoft Word, PowerPoint, Excel, and other applications.
Be well versed in computer functions and be willing to learn new functions.
Take on special projects as requested.
Performs other related duties as needed.
Preferred Skills
Bachelor's Degree preferred
Able to work independently, be assertive, highly organized, detail-oriented and have excellent written and oral communication skills.
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.)
Strong attention to detail, judgement, discretion, and confidentiality is essential.
Organizational, time-management and multi-tasking skills, including the ability to take initiative, prioritize duties, and work both independently and within a team environment is a plus.
Qualifications
Qualification Requirements
High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
Education and/or experience which is equivalent to "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.