Job Information
Beacon Hill Staffing Group Administrative Assistant - Credit in New York, New York
Our client, a leading financial services firm in Midtown Manhattan, is seeking a long-term temp Administrative Assistant to support a team of professionals in their Credit-ICS Business. The number of professionals will vary, but it is likely this person will support 1-2 MDs, 1-2 VPs, and assist in covering various analysts/associates. This role starts on 4/22, and this is an open ended- temp contract. Must have experience supporting a team of professionals, demonstrated strong attention to detail, expert scheduling skills, very strong experience booking travel, and reconciling expenses. This roe is fully onsite, Monday - Friday. The standard daily hours are 8:45am-5:15 or 5:30pm (with flex for OT as needed, if things come up after hours, especially travel-related, you will need to respond). Hourly pay rate is $43-52/hr DOE.
Responsibilities: The Administrative Assistant role entails providing support to a team. The responsibilities include-
- Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
- Answering calls
- Acting as back-up support for other senior professionals
- Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
- Completion of detailed corporate expenses including tracking receipts and reimbursements
- Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
- Maintaining and organizing files
- Monitoring and maintaining office equipment and inventory supplies
- Assist with a variety of bespoke projects, including event planning, strategic operations, and process improvement initiatives
- Coordinate and drive various culture initiatives
- 3+ years of administrative assistant experience supporting a team of 3 or more
- Strong communication skills; high EQ
- Highly organized with strong attention to detail
- Ability to multi-task and prioritize competing tasks and deadlines
- Perform duties with the highest level of confidentiality and integrity
- Experience with coordinating travel arrangements
- An autonomous worker with strong follow-through skills
- Ability to build relationships with key players and management
- Creative thinker
- Extensive experience with Microsoft Office Suite
- Familiarity with Concur is preferred
- Degree preferred, but not required if the relevant experience is there
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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Minimum Salary: 43.00 Maximum Salary: 52.00 Salary Unit: Hourly