Job Information
Research Foundation CUNY Administrative Services Assistant in New York City, New York
Job Title: Administrative Services Assistant
PVN ID: RF-2402-006140
Category: Clerical/Office Services
Location: RESEARCH FOUNDATION OF C.U.N.Y.
Job Description
General Description
Reporting to the Manager of Administrative Services, the Administrative Services Assistant provides general support, including clerical, mailroom and telephone duties. Assists with the ordering of supplies, and the upkeep and maintenance of office equipment. This is a customer service intensive position and requires regular interaction with RFCUNY Central Office staff.
This is an in-person position requiring the incumbent to be onsite five-days per week (Monday through Friday).
Other Duties
Customer Service
- Liaises with RFCUNY employees, staff in the building, vendors, and maintenance representatives via in person, email, and telephone requests
Mailroom
Processes and delivers incoming and outgoing mail; utilizes the postage machine, and delivers inter-office mail and mail or packages offsite
Serves as or arranges for messenger between Central Office and other points as required
Folds documents using the folding machine, and maintains folding machine
Answers phones and responds to voicemail messages
Repairs & Maintenance
Maintains office equipment and performs repairs, when required
Requests repairs of RFCUNY maintained equipment
Notifies building management concerning leaks, HVAC, and other maintenance issues
Inventory & Storage
Assists with maintenance and inventory of archival storage records located in off-premises storage facilities and other designated areas
Orders office and pantry supplies, equipment, furniture and other RFCO property, and delivers as needed
Conducts and maintains physical and/or digital inventories of supplies, equipment, furniture and other RFCO property
Office Equipment & Décor
Lifts and moves heavy packages and equipment
Assists with office equipment and office décor as necessary
Performs other duties as assigned
Qualifications
• High school diploma or educational equivalent required
• Two (2) to three (3) years of mail and stock room experience required
• Two (2) to three (3) years of equipment maintenance experience required
• Basic math skills
• Knowledge of Microsoft Office Suite (Outlook, Excel, Word, Teams)
• Strong interpersonal skills
Physical Demands:
• Most items weigh between 15-20 pounds and are lifted intermittently on a frequent basis
• Lifting 50 - 70 pounds occurs on an infrequent basis
• Ability to lift a maximum of 70 pounds is a requirement
RFCUNY Benefits RFCUNY Employee Benefits and Accruals
About the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).
RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.
Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.
Key Features
Department Administrative Services
Status Full Time
Annual Salary Range $51,289.93 - $63,804.67
Closing Date May 31, 2024 (Or Until Filled)
Bargaining Unit No
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