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Rutgers The State University Program Coordinator I in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Program Coordinator I
Job Category Staff & Executive - Administrative & Support
Department RBS Facilities & Planning
Overview
Posting Summary
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Program Coordinator I. Reporting to the Facilities Manager at the Rutgers Business School in New Brunswick, with dotted lines to the Senior Department Administrator for Facilities and the Sr. Associate Dean for Finance and Administration, this position organizes and coordinates the day-to-day maintenance for Rutgers Business School buildings located on the Livingston Campus (i.e.100 Rockafeller Road, etc.) and any neighboring off-site locations associated with the Rutgers Business School.
The position's responsibilities include but are not limited to the following:
  • Works consistently with the overall mission, vision, and goals of Rutgers Business School to maintain its reputation as a premier academic institution to provide premium facilities to its students, faculty, and staff while optimizing the use of the facilities at RBS New Brunswick locations
  • Coordinates facilities management through initiation and follow-up of work orders related to building quality/safety and custodial deficiencies
  • Assists Building Manager with the following, Remedying building deficiencies/damage that can be caused by contracted and regularly scheduled classroom events
  • Management of building-related projects as required
  • Working with internal and external constituents to plan, schedule, organize, execute, and monitor events
  • Monitors events to ensure adherence to Rutgers University and RBS policies
  • Analyzes statistics regarding room fill rates
  • Prepares reports
  • Monitors the effectiveness of the school's room reservation policies and guidelines, and recommends changes as necessary
  • Supervising, monitoring, and assigning tasks to student workers
  • Provides recommendations to Facilities Manager with regards to security coverage


Evening and weekend hours are required.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA Nonexempt
Grade 04
Position Salary
Annual Minimum Salary 57356.00
Annual Mid Range Salary 71372.00
Annual Maximum Salary 85388.00
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Requires a bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, report analysis, writing and promotion/outreach.
  • Also requires a minimum of two years relevant experience in a program coordination or administrative function, good communication skills and computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Experience with customer service, event planning and coordination, and experience in a higher education setting
  • Requires good interpersonal skills, organizational skills, and computer skills
  • Should have experience that demonstrates knowledge and understanding of office organization and facilitation, and the ability to provide a high degree of customer service, prioritization, follow up and communication skills
  • Must be able to work independently, solve problems in a logical manner and be a self-starters
  • Requires ability to properly safeguard confidential items and comply with operational policies and procedures
  • Must possess flexibility in a team environment.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
  • Must possess the ability to lift at least 40 pounds
  • Will require evening hours
  • May require weekend hours, based upon event schedule
  • Travel amongst regional campuses and neighboring off-site locations
Special Conditions
Posting Details

Posting Number 24ST2457
Posting Open Date 10/28/2024
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Livingston (RU-New Brunswick)
City Piscataway
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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