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Rutgers The State University Program Coordinator I in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Program Coordinator I
Job Category URA-AFT Administrative
Department Engn - Chem & Biochem Engn
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Program Coordinator I for the Engn - Chem & Biochem Engn department.Among the key duties of the position are the following:
  • Provides overall administrative support and management of the daily operations and performance of the Graduate and Undergraduate Offices.
  • Handles the coordination/administration of department activities, projects, various department functions, events, and meetings.
  • Collaborates with department leadership and faculty instructors to plan course offerings, schedule classes, and disseminate timely and accurate information to the student population and faculty.
  • Enters all course scheduling information into CourseAtlas for CBE Graduate and Undergraduate course offerings.
  • Communicates with instructors and the Office of Academic Scheduling throughout the process to resolve issues.
  • Works with Graduate Director to assist with application materials to Graduate Program.
  • Answers questions about requirements, course evaluations, credit transfers, omissions, application materials, and program content related questions.
  • Maintains up-to-date knowledge of university systems such as CourseAtlas and Salesforce.
  • Assesses the impact of changes in requirements on upstream and downstream applications, systems, and program processes.
  • Maintains confidential files regarding student disciplinary or status issues.
  • Assists with the development of evaluation processes and data compilation for program accreditation.
  • Maintains database of department alumni for career placement, contact information, and professional reunion gatherings to network and collaborate.
  • Works with Rutgers Global-International Student and Scholar Services to coordinate administrative processing and documentation related to H-1B, J-1, E-3, and O-1 faculty, scholars, and permanent residence visa petitions.
  • Advises and provides assistance and guidance to individual faculty and scholars on H-1B, J-1, E-3, and O-1 visas and those seeking permanent residence status on matters pertaining to their legal status and their adjustment in the United States.
  • Prepares and processes payroll appointments and transactions.
  • Prepares business expense reimbursements and provides office support using other university systems such as HCM, ROCS, and Marketplace.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Nonexempt
Grade 04
Position Salary
Annual Minimum Salary 57356.00
Annual Mid Range Salary 71372.00
Annual Maximum Salary 85388.00
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor's degree in a related field, or an equivalent combination of education and/or experience.
  • Two (2) years of relevant experience in a program coordination or administrative function that demonstrates knowledge and understanding of the academic experience, coordination with university offices, office administration and facilitation.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Excellent communication skills.
  • Computer literacy.
  • Broad understanding of higher education practice in a public research institution, and the tasks and responsibilities of both the Graduate and Undergraduate student programs in the achievement of their goals.
  • Demonstrated ability to work simultaneously on multiple projects, both independently and in groups, in a fast-paced team environment with a busy staff and multiple stakeholders.
  • Ability to manage conversations and conflicts with maturity and professionalism.
  • Ability to be sensitive to the developmental needs of a young adult population of students with diverse backgrounds.
  • Ability to take the initiative, exhibit advanced organizational proficiency, and project coordination and time management skills.
  • Ability to operate independently under general supervision, prioritize, and accomplish complex initiatives within deadlines.
  • High level of ingenuity and flexibility to deal with a wide range of stakeholders.
  • Ability to adjust to changing priorities on short notice and manage multiple projects with varying deadlines.
  • Ability to suggest and take on new projects and priorities as they arise.
  • Exceptional attention to detail.
  • Experience in handling confidential materials, maintaining confidentiality, and exercising discretion when dealing with sensitive and personal information.
Preferred Qualifications
  • Five (5) years of relevant experience in program coordination or administrative function demonstrates knowledge and understanding of the academic experience, coordination with university offices, office administration, and facilitation.
Equipment Utilized
  • CourseAtlas.
  • CSS.
  • SalesForce.
  • IMS.
  • Cornerstone.
  • HCM.
  • MS Office (Excel, Word, PowerPoint), teleconferencing applications (Zoom and WebEx).
  • Database design, web navigation and basic design.
  • Web-based communication platforms, and other Rutgers-specific software and programs.
Physical Demands and Work Environment
Special Conditions
Posting Details

Posting Number 24ST2824
Posting Open Date 12/17/2024
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Busch (RU-New Brunswick)
City Piscataway
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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