Middlesex County Clerk I - County Clerk's Office in New Brunswick, New Jersey
Under close supervision, performs routine, repetitive clerical work involving the processing and recording of documents within the Office of the County Clerk in a variety of functions; does other related duties as required.
NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
Enters and/or retrieves information on a computer terminal.
Compiles information and/or numerical data.
Receives applications, documents, forms and fees; screens, sorts and assembles this information for further processing.
Reviews and checks assigned reports, applications, and other documents for corrections and completeness; refers problems to a lead worker or supervisor for resolution.
Provides general, routine information in person and over the telephone; refers complicated or non-routine inquiries to appropriate staff.
Prepares routine reports or assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts.
Maintains records and files.
Opens, time stamps, sorts, numbers, and distributes mail.
Maintains prepared mailing lists.
Sorts, indexes, and files checks, cash stubs, vouchers, requisitions and other materials, numerically, alphabetically, or according to other predetermined classification; maintains such files.
Assembles materials for distribution.
Hand stamps letters, papers, and other documents.
Fills in and checks form letters, circulars, and forms as directed.
May occasionally perform keyboarding/typing duties, but not as the primary function of the position.
May assist in requisitioning, storing, and distributing office supplies.
May assist in preparing and verifying payrolls and make simple arithmetic calculations.
May transfer information onto forms, form letters, cards, envelopes, labels, charts and transmittals.
Operates various types of office and mail processing machines such as a keyboard equipment, calculators, computer printers, sorter, photo-copier, fax machine, stamping machine, labeling machine, etc.; may perform simple maintenance tasks such as
adding toner, paper or changing ribbons.
Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Other duties as assigned.
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of office routines, equipment, and practices after a period of training.
Ability to comprehend established office routines and department regulations.
Ability to organize assigned clerical work and develop effective work methods.
Ability to make simple arithmetic calculations and tabulations.
Ability to understand, remember, and carry out oral and written directions.
Ability to perform tasks accurately within prescribed time frames.
Ability to work effectively with associates, superior officials, and members of the public concerned with the work of the department.
Ability to sort, index, file, and pull varied types of materials using an established filing system.
Ability to operate and perform routine maintenance on office machines and other equipment.
Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units after a period of training.
Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as theycan perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
External Company Name: Middlesex County
External Company URL: www.middlesexcountynj.gov
Street: 75 Bayard Street
Post End Date: 7/31/2021