Experience Inc. Jobs

Founded in 1998, ICES Inc. is a human services company serving individuals with cognitive disorders, mental illness, and those on the autistic spectrum. Our caring human service professionals focus on the individuals’ personal strengths to make the most of valuable community resources while promoting respect and dignity of all. We serve individuals in private residences, respite facilities emergency placements, community work sites, training centers, supervised living arrangements, and our own state-licensed group homes.

High Level Job Description:

Under the direction of the Director of Human Resources, the Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s Human Resources department.

The Human Resources Assistant will provide HR support to both ICES, Inc, and CTS employees, in all locations. To be successful in this role, the incumbent must be a professional able to work with multiple priorities, be flexible, want to learn and enable our team members to be their best.  This position may require interoffice travel.

Supervisory Responsibilities:

• None

   

  Job Responsibilities:

• Maintains accurate and up-to-date human resource files, records, and documentation within the Company’s HRIS

• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR team member

• Maintains the integrity and confidentiality of human resource files and records contained in the Company’s HRIS

• Provides clerical support to the HR department including scheduling meetings, mailing of documents, checking for and distributing incoming mail, ownership of the HR Department email and voicemail accounts

• Processes employment verifications received from outside employers or background screening vendors

• Conducts or assists Recruitment Specialist with new hire orientation including issuing of employee badges and securing other credentials as needed

• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, open house/job fairs etc.

• Performs other duties as assigned

  Competencies / Skills Required:

• Strong organization skills

• Ability to work independently and as a team member

   

• Strong verbal and written communication skills

• Initiative / results oriented

• Excellent interpersonal and coaching skills

   

• Evidence of the practice of a high level of confidentiality

• Professionalism

   

• Analytical skills

• Resourcefulness

• Understanding of local, state, and federal laws

• Process and procedure documenting skills

• Strong presentation skills

   

Qualifications

• High School Diploma/GED required, associate’s degree in related field preferred

• Minimum of 1-2 years administrative/clerical office experience required

• Proficient with Microsoft Office 365

• Human resources experience a plus