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Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Development

Job Summary:

This position supports the foundation relations team in numerous areas such as prospect identification/cultivation, recording sponsored research, proposal development, stewardship activities, coordinating site visits and administrative support.

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Title: Program Manager, Foundation Relations

Reports to: Senior Director of Development, Foundation Relations

Purpose

Through the exceptional capabilities and caring spirit of its people, Vanderbilt University Medical Center leads in the delivery of exemplary health care, improving the lives of individuals and communities regionally, nationally and internationally. We combine transformative educational programs, compelling scientific discoveries, and distinctive personalized care to achieve this goal.

To consistently achieve excellence in medical science and health care, Vanderbilt University Medical Center Development builds relationships and encourages philanthropic contributions to directly impact today’s work and to secure a strong future of service. Enthusiastic and timely support from our philanthropic partners enables the Medical Center as a nonprofit academic medical institution to excel in conducting groundbreaking research, training future leaders and providing compassionate care to patients.

Primary Responsibilities

Prospect Identification and Cultivation:

• Design, coordinate and generate reports to further the identification, cultivation, solicitation and stewardship of foundations.

• Continuously monitor and improve the systems for tracking short- and long- term opportunities with funders and strategies for interactions.

• Conduct research in order to gather, organize and analyze information about the interests of specific foundations. Identify funding organizations, both independently and in coordination with the Analytics and Relationship Management team (ARM), with interests that match the strengths of VUMC and identify faculty members and programs that align with these interests.

• Create and implement marketing and communication plans for alerting VUMC faculty and staff about funding and partnership opportunities. Collaborate with the VUMC Office of Research (OOR) on these pipeline building activities.

• Update all Limited Submission Opportunities (LSO) overview documents, manage the LSO calendar, and work closely with OOR to be more proactive with these opportunities.

Sponsored Research:

• Provide support for the process of identifying Sponsored Research to be recorded in Advance each month.

• Serve as secondary point of contact for Gift and Donor Services team to field questions that arise in the recording of sponsored research grants.

Proposal Development:

• Assist Foundation Relations development officers with writing, editing, and developing proposals, and coordinating submission of proposals.

• Draft cover letters and letters of nomination for proposals.

• Guide faculty and department staff in the application process for foundation grants at or below $50K. Manage their application timeline and assist with logistics.

• Liaise with the Office of Sponsored Programs’ grants managers and specialists as needed for pre-award processes and institutional approval of applications.

Stewardship:

• Manage the foundation acknowledgement process and oversee gift- and grant-related correspondence.

• Work with Communications to identify additional opportunities with the Office of News and Communications to publicly recognize foundation donors as appropriate.

Site Visits:

• Coordinate scheduling, logistics and correspondence for site visits by current or potential donors.

• Manage logistics for cultivation or stewardship activities such as check presentations, tours, on-campus site visits, and activities. This may include working with other departments on campus to schedule meetings, reserving conference rooms, ordering food and overseeing set-up and operation of audio/visual equipment.

• Collaborate with the Donor Engagement team, Office of Research and other offices across campus to identify on-campus events (lectures, symposiums, research forums, etc.) that might be good engagement opportunities for CFR prospects.

Administrative:

• Provide programmatic and technical support to the Foundation Relations team, including coordination of expense reports and serving as primary analytical support person for Foundation Relations officers.

• Coordinate calendar for Executive Director of Foundation Relations, Senior Director of Foundation Relations and any future Foundation Relations development officers.

• Schedule travel arrangements for Foundation Relations development officers.

• Manage Foundation Relations website content and serve as point of contact for Development Communications team.

Qualifications

• Bachelor's Degree (or equivalent experience) (Required)

• 3 years relevant experience (Required)

• Strong project management skills.

• Superb oral and written communication skills.

• Ability to maintain a productive and collaborative working relationship with partners across the Medical Center.

This is a full-time position.

Evening and weekend work as needed.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

3 years

Education:

Bachelor's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled